Administrative Operations Specialist

4 weeks ago


Houston, United States Rice University Full time

**Summary**:
The Human Resources team of Rice University is seeking an Administrative Operations Specialist to be an integral part of the day-to-day operations of the People, Equity, and Development team. In this position, you'll provide crucial support as an Administrative Specialist. Your role entails assisting with budget management, HRIS tasks, and special projects, offering valuable assistance and alternative solutions. You'll support recognition programs, event coordination, vendor relations, and contribute to marketing materials. Your responsibilities also include managing terminated employee data, representation in Texas Workforce Commission hearings, and providing administrative support to the group. Join our team to drive efficiency and success in HR operations

**Annual Hiring Salary**:$56,000 minimum, with hiring salary commensurate with experience and qualifications
- Exempt (salaried) positions under FLSA are not eligible for overtime.

**Minimum Requirements**:

- **Bachelor’s degree**
- _In lieu of the education requirement, additional related experience, above and beyond what is required, on an equivalent year for year basis may be substituted _
- **2 years of related experience**
- _In lieu of the experience requirement, additional related education, above and beyond what is required, on an equivalent year for year basis may be substituted _
- **Skills**
- Ability to establish and manage priorities and handle numerous time-sensitive projects with conflicting and varied deadlines
- Ability to accomplish goals working through formal and informal channels, with diplomacy and tact
- Demonstrated creativity, problem-solving, critical analysis, initiative, judgment, and decision-making skills
- Demonstrated ability to develop budgets and assist units in establishing and meeting their budget goals
- Excellent planning and organizational skills
- Excellent interpersonal, verbal, and written communication skills

**Preferences**:

- Speaking Spanish fluently
- Experience with websites
- Experience with building cross-functional relationships within the organization
- Experience with compliance

**Essential Functions**:

- Manages unit budgets and human resources actions in the HRIS system
- Organizes, manages, and completes special projects
- Identifies issues and develops alternative solutions which may include changes to procedures
- Reviews and analyzes trends to advise and develop recommendations to achieve or modify the goals of the department, program or function
- Develop and implement outreach strategies that may include relationship development, communications and compliance
- Develops and manages the communication and brand strategy for individual program(s) incorporating appropriate channels
- Recommends, manages, and executes Employee Recognition programs and the administration connected to all awards
- Responsible for event planning and execution
- Manages vendors on specific projects
- Manages program budget, goals, and objectives in alignment with organizational goals
- Manages all TWC information for terminated employees and the payments awarded; represents Rice in the TWC hearings and/or appeals
- Website and communications management (PED team, HR Department e-Newsletter, etc.)
- RCC liaison
- Walk-in intakes, as needed (Entry level intake for ER and AEEO, as needed)
- Administrative support to all PED team
- Writes, designs, and coordinates the production of communication and marketing materials
- Performs all other duties as assigned

**Additional Functions**
- Some event planning will be expected
- Main administrative support for the People, Equity, and Development team

Rice Mission and Values: Mission and Values | Rice University

Rice University is an Equal Opportunity Employer committed to diversity at all levels. It considers for employment qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national or ethnic origin, genetic information, disability, or protected veteran status.

Boasting a 300-acre tree-lined campus in Houston, Rice University is ranked among the nation’s top 20 universities by U.S. News & World Report. Rice has a 6-to-1 undergraduate student-to-faculty ratio, and a residential college system, which supports students intellectually, emotionally and culturally through social events, intramural sports, student plays, lectures series, courses and student government. Developing close-knit, diverse college communities is a strong campus tradition, which is why Rice is highly ranked for best quality of life and best value among private universities.



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