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Leave Administrator Specialist

4 months ago

Houston, Texas, United States Loomis Full time

With a network of nearly 200 branches, Loomis armored transportation, cash management centers, and cash inventory vaults keep cash flowing throughout financial institutions and retail businesses across the US. Loomis prides itself on providing employees with opportunities for career advancement and job satisfaction. In fact, many of our company's managers, vice presidents, and corporate executives started out in the branches as driver/guards and tellers. Our work can be challenging, but the thousands who have stayed with our company for decades will tell you that if you have the desire to learn and the drive to succeed, Loomis is the place to be. Come join our team

LEAVE ADMINISTRATION SPECIALIST

The Loomis Leave Administration Specialist is responsible for performing leave administration functions that supports our Corporate Benefits operations across the United States and Puerto Rico. The expectation of this role requires a Leave Administration professional with experience in the administration, interpretation, execution and process documentation of all Loomis leaves, including required Federal and State leaves. The Leave Specialist will also assist internal Business Partners with worker's compensation claims and ADA accommodations. This role is located in our Houston, TX Corporate office and reports to the Director of Payroll & Benefits.

This is a non-supervisory level position that will work in coordination and as a part of the Loomis Benefits team.

POSITION RESPONSIBILITIES

Duties will include but may not be limited to the following:
• Oversee the day-to-day tasks associated with Loomis leave administration processes for all U.S. and Puerto Rico based employees, inclusive of corporate policies as well as FMLA and individual state mandates.
• Primary liaison with third party Leave Administration vendor for monitoring, reporting and where appropriate, approval of leaves.
• Administer leaves directly where not supported by the party leave administrator.
• Partner with HR and the local Branch to ensure leaves are addressed in a timely and accurate manner.
• Coordinate with Payroll for processing of any internal paid leave benefits.
• Partner with Benefits leadership on the drafting and creation of all leave related communications and processes.
• Provide timely and accurate communications to employees regarding the leave of absence process and/or policies.
• Maintain current knowledge of various federal, state and local leave legislation and mandates, including pending actions.
• Partner with IT/HRIS to ensure system configuration is consistent with the required application of the leave process, including tracking and reporting requirements.
• Provide regular reporting on leave status as provided in HRIS system.
• Consult and support our nationwide employees on questions and compliance regarding Leave of Absence benefits and policies.
• Advises HR, managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits.
• Coordinate to ensure compliance with Leave Administration policies and ADA accommodations; maintains current knowledge of applicable accommodation laws.
• Preserves confidentiality of employee medical documentation and files.
• Performs other related duties and projects as assigned.

REQUIRED SKILLS AND ABILITIES:
• Expert knowledge of leave requirements and laws at the Federal level, specific to FMLA, as well as at the various nationwide State and Local levels.
• Comprehensive knowledge of protections offered under ADA with and without coordination to leaves.
• Intermediate knowledge of Microsoft PowerPoint, Word, Outlook, Notes
• Expert knowledge of Microsoft Excel
• Strong interpersonal skills with the ability to interact with internal and external stakeholders at all levels
• Effective and professional communicator, both verbal and written, for large groups as well as one-on-one
• Ability to work in a fast-paced work environment, managing a variety of tasks simultaneously with efficiency, a large and diversified workload, and challenging situations
• Must be detail-oriented and possess strong time management skills
• Strong knowledge of multi-state laws and regulations related to health & welfare and leave
• Solid investigative and analytical skills sufficient to resolve problems and employee concerns
• HRIS system experience, including understanding of leave administration configuration and report writing. Ceridian Dayforce preferred.

EDUCATION AND EXPERIENCE QUALIFICATIONS
• College Degree from an accredited college or university, Human Resources or Business preferred
• Four or more years professional Leave Administration experience
• SHRM-CP or SHRM-SCP preferred.
• Completion of specialized certification or training on FMLA/leave administration a plus.

ESSENTIAL JOB FUNCTIONS:
• Prolonged periods of sitting at a desk and working on a computer
• Lifting of paperwork or files no greater than 10 lbs. at a time
• Ability to navigate and access a variety of departments in the facility of the organization

Loomis is an Equal Opportunity Employer and Drug Free Workplace. Qualified applicants will receive consideration for employment without regard to their race, color, religion, national origin, sex, sexual orientation, gender identity, protected veteran status or disability.

Other details

  • Job Family Exempt
  • Job Function Human Resources
  • Pay Type Salary
  • Min Hiring Rate $80,000.00
  • Max Hiring Rate $95,000.00

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