Office Manager

1 month ago


Phoenix, United States Gonzalez Asphalt Inc & Gonzalez Construction Full time

**Overview**:
***We are seeking a highly experienced and organized Office Manager to join our dynamic team in the construction industry. You will play a pivotal role in ensuring the smooth operation of our office, providing efficient support to staff and project managers, and maintaining accurate records. With at least 6 years of experience in a construction setting, you possess a deep understanding of the industry's demands and are adept at handling multiple tasks simultaneously.

**Responsibilities**:

- Administrative Support:

- Manage office systems and procedures, including filing, scheduling, and communication.
- Oversee office supplies and equipment, ensuring timely procurement and maintenance.
- Coordinate travel arrangements, meetings, and events for staff and project managers.
- Provide administrative support to executives and project managers.
- Financial Management:

- Process accounts payable and receivable, ensuring accurate and timely payments.
- Assist with payroll preparation and processing.
- Manage petty cash and office budgets.
- Prepare financial reports as needed.
- Project Support:

- Maintain project files and documentation, including contracts, permits, and invoices.
- Generate and distribute project reports to stakeholders.
- Assist with project scheduling and tracking, ensuring deadlines are met.
- Coordinate communication between project managers and subcontractors.
- Human Resources:

- Assist with recruitment and onboarding of new employees.
- Maintain employee files and records.
- Manage employee benefits and payroll deductions.
- Coordinate office policies and procedures.
- Additional Responsibilities:

- Stay informed about industry trends and regulations.
- Identify and implement process improvements for efficiency and productivity.
- Support other departments as needed.

**Requirements**:

- Minimum of 6 years of experience as an Office Manager in the construction industry.
- Strong understanding of construction industry terms, processes, and regulations.
- Excellent organizational, time management, and multitasking skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong problem-solving and analytical skills.
- Excellent communication, interpersonal, and customer service skills.
- Ability to work independently and as part of a team.
- Detail-oriented and highly organized with a strong sense of accuracy.
- Ability to handle confidential information discreetly.
- Construction software experience (e.g., Foundation Software) a plus.
- Payroll software experience (e.g., ADP) a plus.
- Medical, Dental, Vision and Supplemental benefits eligible after 2 full months of service
- 401(k) with Employer match, eligible after 2 full months of service

This is an On-Site, Full-Time position that pays $65,000-$75,000 based on experience, including great benefits. The schedule is Monday-Friday 7AM-4PM.


  • Office Manager

    3 weeks ago


    Phoenix, United States Women's Health Arizona Full time

    Job DescriptionJob DescriptionDescription:The Office Manager will be responsible for managing office staff, coordinating administrative functions, and ensuring efficient and effective office operations. The ideal candidate will have strong leadership skills, excellent organizational abilities, and a background in healthcare...

  • Office Manager

    5 days ago


    Phoenix, United States Altus Ace Management LLC Full time

    Summary The Office Manager provides high-level administrative support to company executives by conducting research, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives. The Executive Assistant/Office Manager position is...

  • Office Manager

    1 month ago


    Phoenix, United States Commonwealth Electric Company of the Midwest Full time

    Commonwealth Electric Company of the Midwest is a full-service electrical and low voltage contractor located in Arizona, Iowa, and Nebraska. With a **Commitment to Excellence**, Commonwealth uses a combination of disciplines, expertise, and our four core values (Customers, Employees, Character, and Mastery) to service our customers with the highest quality...

  • Manager - Office

    6 days ago


    Phoenix, United States Optima Medical Full time

    Job DescriptionJob DescriptionAbout Optima MedicalOptima Medical is an Arizona-based medical group consisting of several locations and over 90 medical providers, who care for more than 120,000 patients statewide. Our mission is to improve the quality of life throughout Arizona by helping communities “Live Better, Live Longer” through personalized...

  • Manager - Office

    2 weeks ago


    Phoenix, United States Optima Medical Full time

    Job DescriptionJob DescriptionAbout Optima MedicalOptima Medical is an Arizona-based medical group consisting of several locations and over 90 medical providers, who care for more than 120,000 patients statewide. Our mission is to improve the quality of life throughout Arizona by helping communities “Live Better, Live Longer” through personalized...

  • Office Manager

    4 days ago


    Phoenix, United States Altus Ace Management LLC Full time

    Job DescriptionJob DescriptionSummary The Office Manager provides high-level administrative support to company executives by conducting research, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives. The Executive...

  • Office Manager

    1 month ago


    Phoenix, United States Luxury Residential Interior Design Studio Full time

    Job DescriptionJob DescriptionOffice Manager-Interior Design FirmWe are an interior design firm looking for a professional office manager who can control a fast-paced environment. The right candidate must be reliable and have exceptional organizational skills that can multitask.Purchasing for a furniture store or interior design firm is MANDATORY! 4 YEARS OF...

  • Office Manager

    6 days ago


    Phoenix, United States Great Hearts Academies Full time

    JOB SPECIFICATIONPOSITION: Office ManagerFLSA STATUS: ExemptStatus: Full-time, SalariedLocation: Glendale PrepCompany Description Great Hearts Academies is a non-profit network of charter schools dedicated to improving education by developing excelling public prep schools. Great Hearts' academies are substantially outperforming other public and private...

  • Office Manager

    2 weeks ago


    Phoenix, United States West Coast Partitions Full time

    West Coast Partitions is a leading commercial construction company specializing in interior and exterior drywall installations. We have established ourselves as a trusted name in the industry, delivering high-quality construction solutions to clients across the West Coast region. With a commitment to excellence and a focus on customer satisfaction, we...

  • Office Manager

    1 day ago


    Phoenix, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionOffice ManagerLearn how healthcare should be delivered – help people – build a career – no healthcare experience required. Serenity’s proven clinical model, leading to 130% growth year over year, will be shared with you as you are trained and mentored to quickly advance your career. Through an innovative approach and...

  • Office Manager

    3 weeks ago


    Phoenix, United States 7 North Dental Full time

    Overview 7 North Dental has an opening for an experienced Office Manager to join our dedicated team. We are an HMO-heavy practice that offers a wide range of services to all ages, offering the Phoenix community a one-stop shop for all things dental. As our OM, you will focus on driving production, office collections, and creating a positive atmosphere for...

  • Office Manager

    4 weeks ago


    Phoenix, United States Happy Kids Pediatrics Full time

    Overview: **Responsibilities**: - Employee will be responsible for the day to day operations of the medical practice. - Employee will be responsible for supervising and ensuring the adherence of Happy Kids Pediatric/Feliz Care Centers culture, policies, procedures and standards. - Employee will be responsible for ensuring that staff is implementing the...

  • Dental Office Manager

    1 month ago


    Phoenix, United States American Dental Companies Full time

    **Join Our Dynamic Team: Seeking a Passionate Dental Office Manager!** **About Us**: We are not just a team, we're a family. Dedicated to providing outstanding dental care, we believe in creating a positive and nurturing environment for both our staff and patients. Our state-of-the-art facility is located in Phoenix, Arizona, and we're proud to be a...


  • Phoenix, United States State of Arizona Full time

    DEPARTMENT OF ECONOMIC SECURITY - Your Partner For A Stronger Arizona. _ - DES works with families, community organizations, advocates and state and federal partners to realize our collective vision: A thriving Arizona._ - DES serves more than 3 million Arizonans. Our Mission is to strengthen individuals, families, and communities for a better quality of...


  • Phoenix, United States NeuroPsychiatric Hospitals Full time

    About Us: Business Office Manager | NeuroPsychiatric Hospitals HEALING THE BODY AND MIND Founded fifteen (15) years ago, Neuropsychiatric Hospitals is the largest hospital system in the nation providing care to patients with both neurological and medical needs. We are unique in that we serve a population which others have been previously been unable to,...

  • Office Manager

    1 week ago


    Phoenix, United States Embark Behavioral Health Full time

    Overview: **Salary**: $50,000 - $55,000 a year **(DOE)** **Schedule**:Monday - Friday **(8:30 am - 5:30 pm) On-site ** **Location**:4747 N 7th St #450, Phoenix, AZ 85014 **(On-site.)** Join us at our IOP/PHP Clinic for adolescents, teens and young adults in Phoenix, AZ! Do you find joy in helping others find their passion in life or the type of person...


  • Phoenix, United States Kids Dental Spot Full time

    **Overview**: **Responsibilities**: - Oversee all front office operations, including check-in, check-out, and patient services - Manage appointments and room assignments to optimize occupancy - Train and supervise team members to ensure high-quality service delivery - Handle patient inquiries, requests, and complaints promptly and professionally -...


  • Phoenix, United States Core Tile and Stone Full time

    _**Overview**:_ - _**Responsibilities**:_ - Perform general clerical duties to support office operations - Assist with calendar management and scheduling appointments - Handle incoming calls and direct them to the appropriate personnel - Maintain office organization and cleanliness - Assist with data entry tasks and document filing - Support staff with...

  • Dental Office Manager

    2 weeks ago


    Phoenix, United States Anthem Family Dentist Full time

    Job DescriptionJob DescriptionLooking for a solid gig as a full-time Dental Office Manager? Look no further. Anthem Family Dentist, located in Phoenix, AZ, is on the hunt for an experienced professional to steer the ship.This administrative position earns a competitive pay range of $22 to $26 per hour and a package of great benefits such...


  • Phoenix, United States Serenity Healthcare Full time

    Job DescriptionJob DescriptionBusiness Office ManagerLearn how healthcare should be delivered – help people – build a career – no healthcare experience required. Serenity’s proven clinical model, leading to 130% growth year over year, will be shared with you as you are trained and mentored to quickly advance your career. Through an innovative...