Office Manager

2 weeks ago


Phoenix, United States West Coast Partitions Full time

West Coast Partitions is a leading commercial construction company specializing in interior and exterior drywall installations. We have established ourselves as a trusted name in the industry, delivering high-quality construction solutions to clients across the West Coast region. With a commitment to excellence and a focus on customer satisfaction, we continuously strive to exceed expectations and provide innovative solutions for our clients.

**Job Overview**:
**Responsibilities**:
Financial Oversight:

- Manage accounts payable and receivable functions to ensure accurate and timely processing
- Oversee financial operations including budget management, monthly financial reporting, and year-end audits.
- Ensure compliance with all financial regulations and standards

Construction Contract Compliance:

- Review and understand construction contracts, ensuring compliance with all terms and conditions
- Maintain accurate records of contract documentation and any amendments

Insurance and Pre-qualifications:

- Handle various insurance enrollments (e.g., health, liability, workers' compensation) and ensure compliance with applicable regulations
- Manage prequalification processes for new projects, ensuring all required documentation is accurate and submitted on time

Licensing and Certification:

- Maintain and manage all necessary licenses and certifications for the company
- Ensure timely submissions and renewals to avoid any lapses in compliance

Human Resources Oversight:

- Implement and oversee company policies and procedures, ensuring they are up-to-date and in compliance with relevant laws
- Manage employee handbook updates, benefits administration, and ensure a thorough understanding of HR best practices

**Qualifications**:

- Bachelor’s degree in Business Administration, Finance, or related field preferred
- Minimum of 5 years of experience in office management
- Knowledge of industry-specific regulatory requirements and best practices is a plus
- Strong financial acumen with experience in accounts payable, accounts receivable, budgeting, and audits
- In-depth understanding of construction contracts and compliance requirements
- Proven experience in managing insurance enrollments, prequalifications, licenses, and certifications
- Excellent human resources management skills, including policy implementation and benefits administration
- Proficient in Microsoft Office Suite and accounting software
- Exceptional organizational, multitasking, and communication skills
- Excellent analytical and problem-solving skills, with attention to detail and accuracy
- Strong leadership and team management abilities, with the capability to motivate and guide a team

Pay: From $65,000.00 per year

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Health savings account
- Paid time off
- Professional development assistance
- Vision insurance

Schedule:

- Monday to Friday

**Experience**:

- Office management: 4 years (required)

Ability to Commute:

- Phoenix, AZ 85027 (preferred)

Work Location: In person


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