Executive Office Specialist

2 weeks ago

Alexandria, United States Academy Managed Care Pharmacy Full time

**Title**: Executive Office Specialist

**Department**: Executive Office

**Reports to**: Senior Manager, Executive Office

**Classification**: Full time, Exempt

**What We Are About**:
AMCP is the professional association leading the way to help patients get the medications they need at a cost they can afford. AMCP’s diverse membership of pharmacists, physicians, nurses, and professionals in life sciences and biopharmaceutical companies leverage their specialized expertise in clinical evidence and economics to optimize medication benefit design and population health management and help patients access cost-effective and safe medications and other drug therapies. AMCP members improve the lives of nearly 300 million Americans served by private and public health plans, pharmacy benefit management firms, and emerging care models.

**What This Job is About**:
The Executive Office Specialist provides general administrative support to the Senior Manager, Executive Office to ensure cohesiveness and continuity of workflow. This role handles day-to-day logístical support and supports the daily workload, enabling the Senior Manager to address broader Executive Office and Governance priorities.

More specifically, key responsibilities include:

- The Executive Office Specialist handles a high volume of assignments that will support the Senior Manager who supports the CEO and Governance. This includes drafting/composing, editing, and preparing for distribution confidential correspondence; assisting in researching and arranging detailed travel itineraries, and agendas; completing expense reports; and preparing or collating documents for meetings, events, and special projects.
- In support of the Senior Manager, coordinates and ensures that the CEO’s schedule is followed and respected.
- Under the direction of the Senior Manager, Executive Office:

- Supports preparation for the AMCP Board, AMCP Foundation Trustees, and BBCIC Board of Managing Directors (“The Board’s”), and related Committees, including the Audit, Finance, Organizational Affairs, and Past Presidents, meetings with external stakeholders, and AMCP staff.
- Assists in preparing presentations, meeting materials, meeting minutes, and post-meeting tasks as needed.
- Supports the annual Board orientation programs.
- Supports the collection and tracking of the Board’s annual conflict of interest disclosures.
- Acts as the custodian of documents and updates content on the Board’s websites and the association database to ensure accurate and current information.
- Collects and manages the filing system for the semi-annual Committee Task Reports.
- Manages the annual updates for the Executive Office standard operating procedures (SOPs).
- Provides onsite support at meetings of the Board including the Winter Leadership Meeting and AMCP’s national meetings.
- Manages the digital and paper documents and other records for the Executive Office in compliance with AMCP’s document retention policy.
- Act as a liaison with other AMCP departments and external organizations to answer questions.
- Performs other projects and duties as assigned.

**What You Are About**:
Your excitement and drive to serve AMCP members and improve the lives of patients across the country is your motivation.

You aspire to make a difference and possess the following skills and competencies.
- Excellent customer service and communication skills, oral and written. Produces high-quality original writing with correct grammar, punctuation, spelling, and sentence structure.
- Ability to effectively interact with staff, association members, and other stakeholders to build professional relations.
- Strong attention to detail and ability to prioritize and organize with mínimal supervision.
- Effectively coordinate tasks, projects, and activities simultaneously to meet project deadlines.
- Possess a high degree of professionalism that reflects positively on the image of the Executive Office.
- Able to handle sensitive and confidential information and maintain strict confidentiality.
- Commitment to advancing the organization’s desired culture, focusing on collaboration, high performance, accountability, respect, and trust.
- Utilize Microsoft Office Suite: Word, Excel, Outlook, PowerPoint, Teams, and PowerPoint.
- Adapts to changing priorities.
- Bachelor’s Degree preferred but not required. A minimum of 8 years of relevant work experience. C-Suite and Board/Committee experience preferred.
- Commitment to advancing the organization’s desired culture, which focuses on collaboration, high performance, accountability, respect, and trust.

**What You Will Get Out of It**:

- Work with a staff that has a passion for our mission, believes in each other, and has some fun along the way.
- A competitive salary and comprehensive benefits package including:

- 25 PTO days in your first year
- 8 paid holidays plus a winter break December 25 - 31
- Retirement employer match of 5% plus a Non-Elec

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