Part-time Office Manager

4 days ago

Fairfax, United States George Mason University Full time

10001072
Fairfax, VA
Part-Time / Hourly Wage
**Opening on**: May 1 2024

**Department**: University Life - Early Identification Program

**Classification**: GMU Worker

**Job Category**: Part-Time / Hourly Wage

**Job Type**: Part-Time

**Work Schedule**: 29 working hours on average per week

**Location**: Fairfax, VA

**Workplace Type**: On Site Required

**Salary**: $20-$25 per hour; commensurate with education and experience

**Criminal Background Check**: Yes

**About the Department**:
Since its establishment in 1987, the Early Identification Program (EIP) has been dedicated to empowering first-generation students in achieving their goal of higher education and thriving in academic environments. By providing access to academic and socio-emotional resources, we strive to bridge the opportunity gaps faced by motivated and talented first-gen students. Through our Core Programs, each student develops a strong belief in their own potential.

At EIP, we offer a comprehensive infrastructure for year-round academic enrichment, personal and social development, civic engagement, familial support, and leadership training opportunities. Our commitment to the holistic development of every student extends to providing a reliable presence in the lives of our students and their families.

**About the Position**:
The Part-Time Office Manager will be responsible for providing administrative and clerical support to ensure efficient operation of the Early Identification Program. This role will report directly to the Executive Director and will play a key role in managing office procedures, maintaining organizational systems, and supporting program activities. The Office Manager will also be a contact for program participants, staff, and external stakeholders. This position is an in-person role.

**Responsibilities**:
**Administrative Support**:
Maintain accurate program records and databases, ensuring confidentiality and data integrity; and
Coordinate scheduling and logistics for meetings, workshops, and events.

**Office Management**:
Organize and maintain office supplies, equipment, and inventory;
Assist in the development and implementation of office policies and procedures; and
Ensure the office environment is tidy and conducive to productivity.

**Communication and Coordination**:
Serve as a liaison between program participants, staff, and external partners;
Communicate program updates, deadlines, and resources to stakeholders as needed; and
Collaborate with team members to support program goals and objectives.

**Fiscal Management Support**:
Facilitate purchasing for program needs;
Assist in processing invoices, expense reports, and financial transactions; and
Maintain accurate financial records and assist in budget monitoring as directed.

**Other Duties as Assigned**:
Provide additional support to the Executive Director and program staff as needed; and
Contribute to the overall success of the Early Identification Program through teamwork and collaboration.

**Required Qualifications**:
High school diploma or equivalent;
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic computer skills;
Demonstrated organizational and multitasking abilities with attention to detail;
Highly developed written and verbal communication skills;
Ability to work independently and collaboratively in a fast-paced environment;
Ability to learn quickly and navigate digital platforms;
Ability to work with diverse program partners, students and families; and
Ability to communicate in or fluency in Spanish.

**Preferred Qualifications**:
Associate or bachelor’s degree preferred; and
Previous experience in office administration or related field preferred.

**Instructions to Applicants**:
**Posting Open Date**: May 1, 2024

**Open Until Filled?**: Yes

Mason Ad Statement

Mason is currently the largest and most diverse university in Virginia with students and faculty from all 50 states and over 135 countries studying in over 200 degree programs at campuses in Arlington, Fairfax and Prince William, as well as at learning locations across the commonwealth. Rooted in Mason’s diversity is a campus culture that is both rewarding and exciting, work that is meaningful, and opportunities to both collaborate and create.

If you are interested in joining the Mason family take a look at our current opportunities and catch some Mason spirit at jobs.gmu.edu/

George Mason University, Where Innovation is Tradition.

Equity Statement

George Mason University is an equal opportunity/affirmative action employer, committed to promoting inclusion and equity in its community. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or veteran status, or any characteristic protected by law.

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