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Program Coordinator

4 months ago

Washington, United States American University Full time

American University is a student-centered research institution located in Washington, DC, with highly-ranked schools and colleges, internationally-renowned faculty, and a reputation for creating meaningful change in the world. Learn more about

American University
Department:

School of Public Affairs

Time Type:
Full time
Work Modality:

Hybrid 01 (On Campus 3-4 Days/Week)
Union:

SEIU Local 500 - Provost & Enrollment Division

This position is part of a collective bargaining unit represented by SEIU Local 500 - Provost & Enrollment Division. That means the terms and conditions of your employment are governed by university policy (including the Staff Personnel Policies Manual) and any collective bargaining agreement entered into between American University and SEIU Local 500 - Provost & Enrollment Division.
Job Description:

Summary:
The Program Coordinator for the Project on Civil Discourse (PCD) is responsible for the day-to-day support of PCD operations and the Director of the PCD. Responsibilities include general administration, support for programming and events, communication and website support, and facilitating all financial transactions and reporting associated with PCD. This position requires self-direction and general supervision, and may supervise student assistants as Project operations and programming require. This is a temporary three-year position with continuation contingent upon securing supplemental funding.

Essential Functions:

- Programming (30% of Time) - Provide support for all faculty fellows and faculty/staff programming, including scheduling spaces, seeking feedback, and administering stipends as applicable. Coordinate with the SPA Events team on PCD/Grantee catering as needed. Oversee internal grants program, including mentoring grantees, coordinating with student fellow on recruitment, and collaborating on grantee training.
- Curriculum and Student Affairs (20% of Time) - Collaborate with the director on course proposals and certificate proposals in 2024-2025. Support student registration, teaching assignments, and track student completion for the Certificate in Dialogue program. Provide general administrative support for all Certificate instructors and students enrolled in the program as needed. Develop facilitation skills and coordinate on producing train the trainers modules and curricular resources.
- Budget and Personnel (20% of Time) - Oversee and track the program budget, including payroll, expenditures for grants, events expenditures, travel (conferences, SNF National Student Dialogue), and faculty fellows. Produce budget status and detail reports for Director as needed. Ensure all payment actions for faculty, staff, students, and outside Administer the PCD internal grants program with support from the student program assistant. Hire and onboard all student staff. In collaboration with the Director, recruit, train, and work with student participants. Provide financial operational support for externally funded projects as required.
- Communication (15% of Time) - With the Director, update existing PCD program materials (facilitator handbook, curricula) into materials for the program. Collaborating with the Director and the SPA Marketing and Communications team, revise and maintain the PCD website to include all new programming and academic offerings. In collaboration with the Director, create recruiting materials and other information for the certificate program.
- Supervisory Responsibilities (10% of Time) - Supervise the work of 1-2 student assistants as needed to meet the needs of the project throughout the year.

Salary Range:

- $28-29/hr. ($51,000-$53,000/year, Commensurate with Experience)

**Education**:

- Bachelor’s degree in Public Administration, Policy, Conflict Resolution, or other related field.

**Experience**:
- 1-3 years of relevant experience- 2-4 years of relevant experience preferred- Experience in a University environment preferred.- Knowledge of Microsoft Excel (Intermediate) required- Excellent interpersonal communication skills required- Ability to work collaboratively with a variety of internal and external constituents in order to meet project goals on schedule- May include some travel and weekend/after hours work as needed

Additional Eligibility Qualifications:

- This position is a temporary, three-year position funded through external donations. Continuation is contingent upon securing supplemental funding.

**Benefits**:
AU offers a competitive benefits package including a 200% matching retirement plan, tuition benefits for full-time staff and their families, several leadership development certificates, and has been recognized by the American Heart Association as a fit-friendly worksite.

Other Details- Hiring offers for this position are contingent on successful completion of a background check.- Employees in staff positions at American University must deliver their services to the university from either the District of Columbia, Maryl