Private Events Coordinator

3 weeks ago

Aliso Viejo, United States Aliso Viejo Country Club Full time

**We are Invited.**

At Invited Clubs, work feels like play as you build relationships with your team and meet Members from all different backgrounds. Every time you step foot in your Club, you can create magic moments and enrich lives. We are passionate about bringing people together and bringing out the very best in life. So, join us and be a part of a fun, fast-paced, high-impact group of talented people where you belong.

Invited reflects our proud history of inclusiveness and captures our welcoming spirit. Our unprecedented collection of more than 200 golf and country, city, and stadium clubs share a common goal
- building relationships and enriching lives. The time has come to build on our traditions and write new chapters. We welcome you to join us.

**Invited. Where You Belong.
**Job Summary**

The Private Events Coordinator works directly with the Private Events Director. They are responsible for assisting in the selling, planning, and coordinating of all aspects of private event and meeting functions held within the club to support the PED to achieve the annual private event sales plan.

**Day-to-Day**
- Support the Private Event Director in selling private functions. This includes meeting with the clients to determine needs, meeting those needs and exceeding their expectations through detailed communication with both client and support staff from prospecting to execution of the event.
- Support Private Event Director with creating marketing materials to promote private events.
- Manage private event social media posts.
- Distribute daily and weekly reports, ensuring accuracy of all information.
- Ensure all services administered to Club Members and their guests are consistent with expected level of service.
- Professional appearance maintained by self and all private event personnel.
- Fulfill all training requirements to become a future Private Event Director of an Invited property.
- Serve as main point of contact for planning and detailing events.
- Keep accurate organized records of all event details including communications, updates, and payments.
- Create and maintain strong relationships with vendor partners.
- Assists in sales process as requested by the Private Event Director which can include upselling, tastings, day of coordination.

**About You**
- Prefer a minimum of two (2) years experience.
- Proven track record of supporting the marketing/prospecting programs to drive event revenues.
- Proven ability in communication and a collaborative work environment.
- Willingness to work varying shifts including weekends, evenings, and occasional holidays.
- Creative, energetic outgoing personality with organizational skills and attention to detail.
- Sales experience preferably in catering and private event functions.
- Must have practical knowledge of food preparation and social customs of etiquette, especially in regards to private events.
- Knowledgeable of all proper methods of food and beverage service, systems, controls and costs.
- Must be proficient in Microsoft Office Suite.

Pay Range: $18 - $22 / hour

Have more questions? Check out our Invited Jobs website to get more details about ClubLife, the Employee Experience, Company Benefits, and Our Culture. Be a part of our Social Networks: LinkedIn Instagram Twitter Facebook

**_Invited is an Equal Employment Opportunity Employer / Invited participates in E-Verify. _**
- This job post is intended to describe the general requirements for the position. It is not a complete statement of duties, responsibilities, or requirements. Other duties not listed here may be assigned as necessary._

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