Administrative and Finance Specialist

1 week ago

Albany, United States Police Benevolent Association of New York State, Inc. Full time

**Position Overview**:
**Key Responsibilities**:

- Manage and maintain accurate financial records using QuickBooks Desktop and Online.
- Ability to compute, classify, and record numerical data; process accounts payable and accounts receivable transactions.
- Reconcile bank statements and credit card accounts regularly.
- Generate financial reports, including profit and loss statements.
- Perform payroll processing and ensure compliance with tax regulations.
- Monitor cash flow and assist in budgeting and forecasting.
- Maintain vendor relationships and oversee procurement processes.
- Identify opportunities for process improvement and efficiency; ensure compliance with financial policies and regulations.
- Collaborate with managers and committee leaders, as well with various New York state agencies in a variety of capacities.
- Collect, organize, protect, and store data so it can be analyzed for business decisions.
- Other job duties as assigned.

**Qualifications**:

- Proven experience in finance; proficiency in QuickBooks Desktop and Online with a strong understanding of accounting principles and financial reporting. Capable of performing a variety of analysis.
- Excellent attention to detail and accuracy; organizational skills with the ability to meet deadlines; maintain a high degree of accuracy.
- Comfortable multitasking and handling a variety requests from different individuals and departments; ability to work quickly and in a potentially demanding environment.
- Strong communication skills and extremely self-motivated when managing communication channels.
- Highly organized and capable of creating organizational systems that others easily utilize.
- Ability to operate and maintain personal computers and utilize common office software programs to include MS Office 365 product family, SharePoint administration, anti-virus software; perform internet content research. Operate and administer modern phone systems and software.
- Ability to get along well with others; to work independently and as part of a team; clerical aptitude; mental alertness; neatness; integrity; tact and confidentiality.

**How to Apply**:
*PBANYS is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.*

**What We Offer**:

- Competitive salary and benefits
- Paid leave and paid holidays

Pay: $70,000 to $90,000.00 per year; based on a combination of education and experience

Schedule:

- 8-hour shift
- Monday to Friday
- Occasional overtime opportunities
- Remote work opportunities

**Education**:

- Associate’s Degree (required)
- Bachelor’s Degree (preferred)
- Combination of education and experience will be considered

**Experience**:

- Knowledge of bookkeeping and QuickBooks (required)
- Proficiency in Microsoft Access (or equivalent) and Excel (required)

Ability to Commute: Albany, NY (required)

Pay: $70,000.00 - $90,000.00 per year

Schedule:

- 8 hour shift

Work Location: Hybrid remote in Albany, NY 12207

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