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Accounts Payables Specialist
3 weeks ago
**Job description**
Job Duties Include but are not limited to
- Reviewing orders to ensure release and closure as appropriate
- Track Customer returns and ensure Credit Memos are given accordingly by Vendors
- Collect Cash/Credit/ACH and cash receipts for Vendors or from the clients
- Reconcile and ensure follow thru with RMAs for Vendors
- Update spreadsheet for Cash Register every AM & PM
- Contact Vendors regarding payments
- Enter billing invoices for items receipts
- Record vendor payments for all COD and Net Terms
- Reconcile Statements with recorded system open balance
- Audit vendor accounts to ensure they contain correct information, such as billing addresses and other pertinent financial data
- Perform everyday management of all payment cycle activities with vendors
- Keep track, process and reconcile payments and expenditures, purchase orders, invoices, statements and checks
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Records entry of, verifies documentation for, and distributes petty cash.
- Liaise and communicate with Sales Reps and Vendors
- Develop and maintain a filing system for financial information, records and documents to ensure easily available information
- Utilize clear and professional communication in the course of performing job duties
- Familiarity with calculating and managing accounting and financial reports
- Maintain professionalism and confidentiality with all job tasks in order to safeguard company knowledge and resource suppliers as well as industry positioning
- Work with Vendors on VEW contract renewals and new services
- Answer phones and direct calls to appropriate VEW staff
- Some driving for miscellaneous duties such as mail drop off, check drop off/pick up, bank deposits, lunch runs, office supply pick ups
**Job Type**: Part-time
Pay: From $18.00 per hour
Expected hours: 20 - 25 per week
**Benefits**:
- Flexible schedule
- Opportunities for advancement
Physical setting:
- Office
Schedule:
- Day shift
- Monday to Friday
**Experience**:
- Accounts: 2 years (required)
**Language**:
- English and Spanish (preferred)
Work Location: In person
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