Conference/fiscal Specialist

2 weeks ago

San Diego, United States UC San Diego Full time

Payroll Title:

- BLANK AST 3
- Department:

- SCH. OF GLOBAL POLICY&STRATEGY
- Hiring Pay Scale
- $27.36 - $30.66/hour
- Worksite:

- Hybrid Remote
- Appointment Type:

- Career
- Appointment Percent:

- 100%
- Union:

- CX Contract
- Total Openings:

- 1
- Work Schedule:

- Days, 8 hrs/day, Mon-Fri**#129936 Conference/Fiscal Specialist***:Filing Deadline: Mon 6/3/2024**

**UC San Diego values equity, diversity, and inclusion. If you are interested in being part of our team, possess the needed licensure and certifications, and feel that you have most of the qualifications and/or transferable skills for a job opening, we strongly encourage you to apply.**

**DESCRIPTION**:
The University of California’s only school of international affairs, the School of Global Policy & Strategy (GPS) provides a unique resource for training leaders, creating ideas, and building networks for the Pacific Century. GPS is internationally renowned for its innovative programs, superb faculty and outstanding students and now stands among the world's top graduate schools of international relations and is the established leader in its focus on Asia and the Americas. GPS instructs a diverse student body consisting of 60% domestic and 40% international students in MPP, MCEPA, MIA, BA-MIA, MAS, joint PhD with Department of Political Science and executive education programs. GPS also administers the International Studies Program, a fast-growing interdisciplinary program with over 1700 declared undergraduate majors, that offers a rigorous curriculum for undergraduate students interested in international affairs. Offering nine B.A. degree options, three combined BA/MIA programs, and a minor program, the International Studies Program explores the interaction between the international and national, global and local, contemporary and historical ideas shaping globalization. GPS is also the parent organization to major research centers: Center on Global Transformation (CGT), Center for U.S.Mexican Studies, 21st Century China Center, 21st Century India Center, Fudan-UC Center on China, Institute on Global Conflict and Cooperation (IGCC), Policy Design and Evaluation Lab (PDEL), Laboratory on International Law and Regulation (ILAR), and Japan Forum for Innovation and Technology (JFIT).

Under the direction of the Fund Manager, coordinate and facilitate logístical aspects and planning for various events such as conferences, colloquia, workshops, roundtables, seminars, symposia, receptions, and general meetings that involve research professionals, principal investigators, private industries, government sectors, campus departments, donors, student organizations, etc. Responsible for complex international and domestic travel arrangements and reimbursements. Interact with various campus entities, outside academic institutions, and industrial affiliates. Independently responsible for department purchasing activities via OFC Procurement, Procurement Card, or department (purchase) orders, including but not limited to supplies, office equipment, books and reprints. Initiate purchases, track orders and ensure that all documentation related to purchasing is properly kept in order. Independently and effectively prioritizing tasks; proactiveness and following up on assignments; ability to work well both independently, as well as in a team environment. This position assists on tasks related to financial processing including Concur travel and reimbursements, speaker payments, procurement card purchases and reconciliation, travel and expense card reconciliation, Oracle Procurement, and other general fiscal activities.

**QUALIFICATIONS**:

- Knowledge of standard accounting/bookkeeping practices and internal control standards, with proven ability to recognize discrepancies/errors and take corrective action.
- Proven ability to independently perform a variety of accurate financial calculations using basic arithmetic functions including addition, subtraction, multiplication, division, percentages, ratios, etc.
- Proven ability to independently analyze complex problems, research complex issues, draw appropriate conclusions, and develop and implement innovative solutions.
- Excellent interpersonal and customer service skills to interact professionally and courteously with diverse personalities, including non-native English speakers, within and outside of the University, using tact, diplomacy and flexibility.
- Strong demonstrated ability to work independently and harmoniously as part of a team with frequent interruptions and to meet established deadlines; ability to identify issues needing referral to supervisor.
- Excellent organizational skills and ability to prioritize tasks, self-motivate and to independently follow tasks through to completion.
- Demonstrated organizational and time management skills. Ability to concentrate on the accuracy and detail of both the conceptual and quantitative aspects of projects, managing multiple project tasks simultaneously,

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