Facility Coordinator
4 weeks ago
FC Job Description:
Responsible for the day-to-day administration and implementation of policies, procedures and programs that will assure a well-managed and well-maintained site. This includes but is not limited to, placing maximum emphasis on positive response to the concerns and needs of the tenants, and on increasing the value of the site being managed, in coordination and conjunction with the Client’s goals and objectives. The Facility Coordinator (FC) will be supporting the Managing Director (MD) to ensure needs of the site are met and in compliance. Under general supervision, complete various facilities administration duties. Duties include, but are not limited to, administrative support, conference room and meeting coordination, work-order processing and internal move and project management.
**Essential Job Duties**:
- Supports the Managing Director and AFM (Assistant Facility Manager) in the day-to-day operational management of all aspects of the portfolio to assure maintenance of approved quality standards.
- Perform the timely and accurate reconciliation of payables and receivables between the customers, 3rd party vendors. Ensure prompt resolution of all reconciling items.
- Assist and support the Managing Director on the day-to-day financial management of the portfolio and maintenance of financial records and files, as needed. Assist with preparation of the budget, financial reviews and monthly management reports.
- Monitor invoicing for all services performed for the customer including Facility Management, Project Management, Lease Administration, Technology Services, and Shared Services.
- Oversee various business partner receivables and payables, including validation of transactional activity, reconciliation, and settlements.
- Support and coordinate procurement of and expense/invoice processing (including creation of related Purchase Orders) of various project (i.e. Tenant Improvement) related items specific to Client capital projects.
- Create purchase orders and process invoices in accounting/financial management system(s). Receive, review and code supplier invoices including site-specific electric meter readings.
- Coordinate meeting requests and on-site events.
- Maintain all work order chargebacks, including a daily work log that tracks hours and expenses for monthly chargebacks.
- Responsible for all work order chargebacks, maintaining daily work log that tracks hours and expenses for monthly chargeback.
- May review leases to ensure compliance with lease provisions.
- Order approved materials and rental equipment or services as needed and charge back appropriate cost centers. Manage supply budget.
- Support the Managing Director to assure full compliance with standards established within the service agreement.
- Participates in the selection of contract services, vendor negotiation of service agreements. Oversees day-to-day vendor performance to assure full compliance with standards established within the service agreement.
- Actively participate in the development and management of the account.
**Skills, Education and Experience**:
- Bachelor’s degree or equivalent experience
- Minimum 2 years related work experience
- Ability to work well with a variety of different individuals both inside and outside of the company
- Ability to handle multiple complex tasks with mínimal supervision while also adhering to the policies and procedures and Owner objectives
- Strong computer, writing and communication skills
- Proven analytical abilities
- May perform other duties as assigned
- Must be dedicated to the highest quality and customer satisfaction
-
Facility Coordinator
1 month ago
Newark, United States Newmark Group Inc. Full timeFC Job Description: Responsible for the day-to-day administration and implementation of policies, procedures and programs that will assure a well-managed and well-maintained site. This includes but is not limited to, placing maximum emphasis on positive response to the concerns and needs of the tenants, and on increasing the value of the site being managed,...
-
Facility Coordinator
10 hours ago
Newark, United States Newmark Group Inc. Full timeFC Job Description: Responsible for the day-to-day administration and implementation of policies, procedures and programs that will assure a well-managed and well-maintained site. This includes but is not limited to, placing maximum emphasis on positive response to the concerns and needs of the tenants, and on increasing the value of the site being managed,...
-
Facility Coordinator
1 month ago
Newark, United States NEWMARK Full timeJob DescriptionFC Job Description: Responsible for the day-to-day administration and implementation of policies, procedures and programs that will assure a well-managed and well-maintained site. This includes but is not limited to, placing maximum emphasis on positive response to the concerns and needs of the tenants, and on increasing the value of the site...
-
Facility Coordinator
8 hours ago
Newark, United States NEWMARK Full timeJob DescriptionFC Job Description: Responsible for the day-to-day administration and implementation of policies, procedures and programs that will assure a well-managed and well-maintained site. This includes but is not limited to, placing maximum emphasis on positive response to the concerns and needs of the tenants, and on increasing the value of the site...
-
Facilities Coordinator
6 days ago
Newark, United States JLL Full timeJLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...
-
Facilities Coordinator
19 hours ago
Newark, United States JLL Full timeJLL supports the Whole You, personally and professionally. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and...
-
Administrative Coordinator for Facilities
4 weeks ago
Newark, United States Delaware Technical Community College Full time**Position Details**: - Position Information**Position Title** - Administrative Coordinator for Facilities**Position Number** - 26398**Position Type** - Regular Full-Time**Hiring Location** - Stanton Campus-Newark, DE**Contact Phone Number** - (302) 454-3916- **Work Location** - Stanton Campus-Newark, DE**Position Specific Details** **Salary** - $37,208-...
-
Facilities Documentation Coordinator
2 months ago
Newark, United States Munich Airport NJ LLC Full timeJob DescriptionJob DescriptionMunich Airport NJ LLC is a US-based subsidiary of the German Airport Operator Munich Airport. Munich Airport NJ LLC is responsible for the operations, maintenance, and concession management of the recently opened New Terminal A at Newark Liberty International Airport (EWR)! We are looking for an experienced and...
-
Facilities Manager/Safety Coordinator
1 month ago
Newark, United States BHP of Central Ohio Full timeJob DescriptionJob DescriptionFacilities Manager/Safety Coordinator Duties: Maintains knowledge of certification, accreditation and safety standards. Provides training to staff and residential clients. Coordinates and completes tasks to ensure the facilities are safe and in good working order. General building maintenance and minor electrical and plumbing...
-
Facilities Manager/Safety Coordinator
15 hours ago
Newark, United States BHP of Central Ohio Full timeJob DescriptionJob DescriptionFacilities Manager/Safety Coordinator Duties: Maintains knowledge of certification, accreditation and safety standards. Provides training to staff and residential clients. Coordinates and completes tasks to ensure the facilities are safe and in good working order. General building maintenance and minor electrical and plumbing...
-
Facility Maintenance Manager
1 month ago
Newark, United States Cipriani Full timeJob DescriptionJob DescriptionPOSTION: FACILITIES MAINTENANCE MANAGERFLSA DESIGNATION: EXEMPT POSITION REPORTS TO: DIRECTOR OF OPERATIONSSALARY RANGE: $100K - $120K PER YEARPOSITION PURPOSE:A facilities maintenance manager is responsible for overseeing facility repairs and general maintenance of all Cipriani...
-
Facility Maintenance Manager
5 days ago
Newark, United States Cipriani Full timeJob DescriptionJob DescriptionPOSTION: FACILITIES MAINTENANCE MANAGERFLSA DESIGNATION: EXEMPT POSITION REPORTS TO: DIRECTOR OF OPERATIONSSALARY RANGE: $100K - $120K PER YEARPOSITION PURPOSE:A facilities maintenance manager is responsible for overseeing facility repairs and general maintenance of all Cipriani...
-
Facility Maintenance Manager
15 hours ago
Newark, United States Cipriani Full timeJob DescriptionJob DescriptionPOSTION: FACILITIES MAINTENANCE MANAGERFLSA DESIGNATION: EXEMPT POSITION REPORTS TO: DIRECTOR OF OPERATIONSSALARY RANGE: $100K - $120K PER YEARPOSITION PURPOSE:A facilities maintenance manager is responsible for overseeing facility repairs and general maintenance of all Cipriani...
-
Facilities Contract Manager
2 months ago
Newark, United States Munich Airport NJ LLC Full timeJob DescriptionJob DescriptionMunich Airport NJ LLC is a US-based subsidiary of the German Airport Operator Munich Airport. Munich Airport NJ LLC is responsible for the operations, maintenance, and concession management of the recently opened New Terminal A at Newark Liberty International Airport (EWR)! We are looking for an experienced and...
-
Program Project Coordinator
2 weeks ago
Newark, United States Stanford Health Care Full time1.0 FTE Full time Day - 08 Hour R2439223 Hybrid 84611 PROPERTY SERVICES ADMIN Technology & Digital Solutions 7600 Gateway Blvd,NEWARK,California If you're ready to be part of our legacy of hope and innovation, we encourage you to take the first step and explore our current job openings. Your best is waiting to be discovered. Day - 08 Hour (United States of...
-
Transportation Coordinator
1 month ago
Newark, United States Oppy Full time**About Oppy** **Grow our tomorrow.** Oppy is a leading grower, marketer, and distributor of fresh produce from around the world. As one of North America’s top produce companies for nearly 165 years, we bring over 100 varieties of produce from 27 countries to 1,300+ retailers in North America and throughout the world. As much as agriculture has shaped the...
-
Resource/Care Coordinator
1 day ago
Newark, United States Global Force Full timeHourly Rate: 36.41/h As part of the care coordination team, the Resource Coordinator supports the development of and executes on the outreach strategy in a certain territory for the purposes of influencing health outcomes and member engagement. This position is responsible for establishing and cultivating relationships with members, community stakeholders...
-
Resource/Care Coordinator
2 days ago
Newark, United States Global Force Full timeHourly Rate: 36.41/h As part of the care coordination team, the Resource Coordinator supports the development of and executes on the outreach strategy in a certain territory for the purposes of influencing health outcomes and member engagement. This position is responsible for establishing and cultivating relationships with members, community stakeholders...
-
Patient Coordinator
4 weeks ago
Newark, United States SportsMed Physical Therapy Full timeSportsMed Physical Therapy is a leading Physical Therapy Practice in Northern New Jersey and we are seeking a Patient Coordinator to join our growing team. Our facilities feature state of the art equipment focused on outpatient sports medicine and orthopedic conditions. Our mission is to make each of our therapy centers a patient friendly and welcoming...
-
Facilities Manager: Newark, Nj
2 weeks ago
Newark, United States CBRE Full time**Facilities Manager: Newark, NJ** **Job ID** - 167851**Posted** - 20-May-2024**Service line** - GWS Segment**Role type** - Full-time**Areas of Interest** Facilities Management **Location(s)** Newark - New Jersey - United States of America - Global Workplace Solutions (GWS) - Local is a hard services-led, tailored facility management solution. We...