Front Office Coordinator/administrative Assistant
3 weeks ago
**Administrative Assistant / Construction coordinator**
**Responsibilities will include**:
- Greet and assist guests
- Answer inbound telephone calls
- Perform administrative services including processing mail, photocopying, mailings, filing, etc.
- Use of QuickBooks Software
- A/R and A/P Processes
- Monitoring office supply levels and reordering as necessary
- Act as liaison between construction company and Superintendent/customer.
- Aids estimating team as needed including potential bid opportunities and bid preparation.
- Scheduling inspections and following up on inspections for various municipalities
- Generate, organize, and enter work orders for the service crews
- Communicate with inspectors and locators to ensure all parties are informed of inspection schedules
- Set up and maintain accurate records of inspection schedules, utility locates, and JULIE reports
- Ensure all village licenses, contractor registrations, and COI’s are in place for new and existing jobs.
**Qualifications**:
- Previous experience in office administration or other related fields
- Ability to prioritize and multitask
- Excellent written and verbal communication skills
- Strong attention to detail
- Strong organizational skills
- Excellent computer skills
- Experience in construction related field is a plus
- At least 2 years of Office Administration experience
- Proficiency with Microsoft Word and Excel
- A High School Diploma or Equivalent
- QuickBooks Software experience a plus
Pay: $18.13 - $21.83 per hour
Schedule:
- Monday to Friday
Work Location: In person
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