Front Office Administrator

3 weeks ago

San Diego, United States Centura Wealth Advisory Full time

Centura Wealth Advisory is seeking a Front Office Administrator to join the People & Culture team. Centura is a dynamic, registered investment advisory (RIA) firm serving both high-net-worth and ultra-high-net-worth individuals/families. We hire optimistic, resourceful, results-oriented, and adaptable people with the desire to help our clients, their teammates and themselves succeed.

The Front Office Administrator will take ownership of facility operations, company administration, events, and more. They will embody all things Centura as the first company representative to greet in office visitors and ensure that all those that visit Centura have an exceptional experience.

**Roles and Responsibilities**:
The key areas of responsibility include:

- Manages day-to-day office needs ensuring supplies are stocked, including kitchen/groceries, and that areas are tidy.
- Manages spending for cafeteria and general office ordering/supplies to ensure it is within company budgets.
- Greets in-office visitors by offering them a drink, checking them in and making sure that those they are meeting are notified.
- Supervises in-office visitors to meet compliance standards.
- Provides 1st line of support for main calls.
- Supports the on-boarding process by ordering and organizing the delivery of IT equipment. The front office administrator will also coordinate the IT provider to help new hire set-up and track all IT assets.
- Schedules meetings for company or administrative team as needed.
- Schedules and organizes travel for out-of-town visitors.
- Creates shipping labels as needed for on-boarding, off-boarding or other company needs.
- Receives mail and appropriates scans / logs for each department need, including custody of client assets (checks), legal/compliance, and contracts (insurance), ensuring sensitive materials are shredded once properly cataloged.
- Takes company minutes for weekly stand-ups or other company-wide meetings as needed.
- Supports the execution of companywide events.
- Performs other related duties as assigned.

**Qualifications & Experience**:
**Experience**:

- At least 1 years’ experience in an administrative role supporting a variety of functions and partnering with all levels of the organization.
- Bachelor’s degree

Knowledge, Skills and Ability:

- Highly organized, excellent communicator, facilitator, and listener with a balanced and thoughtful approach, and is adept at building trust with others while promoting inclusivity with teams.
- Experience working in a variety of modalities (i.e., online, in-person, remote etc.).
- Highly accountable, organized and skilled at process execution.
- Ability to carry many simultaneous tasks and prioritize.
- Possess and demonstrate a growth mindset, with the desire to learn and continually improve, and to help others do the same.
- Heightened sense of urgency while maintaining quality of work.

**Software usage & proficiency**:

- Microsoft Office: Excel, Outlook, Word, PowerPoint
- Salesforce

**What we provide you**:

- Competitive compensation to include bonus opportunities
- Opportunity to contribute to a dynamic, fast-paced business that is experiencing rapid growth
- Open and supportive team-based environment
- 3 Weeks PTO year 1
- Full medical, dental, vision benefits
- Free gym access
- Fully stocked kitchen - meals, snacks, and beverages

Centura Wealth Advisory, located in San Diego, is an SEC Registered Investment Advisory firm delivering innovative wealth management services to affluent families, local business owners, and charitable organizations. Our skilled professionals have been crafting sophisticated financial solutions as a team since 2005, yielding total wealth efficiency and purpose to those looking to liberate their wealth.

We achieve this by focusing on our clients' needs, upholding the highest ethical standards, fostering a tradition of quality, and investing in the individuals who, together, form our team. In doing so we cultivate a culture of excellence visible throughout all facets of the company, our practices, and most of all, the work we do for our clients.

  • Front Office Administrator

    2 weeks ago

    San Diego, United States Centura Wealth Advisory Full time

    Centura Wealth Advisory is seeking a Front Office Administrator to join the People & Culture team. Centura is a dynamic, registered investment advisory (RIA) firm serving both high-net-worth and ultra-high-net-worth individuals/families. We hire optimistic, resourceful, results-oriented, and adaptable people with the desire to help our clients, their...

  • Front Office Administrator

    1 week ago

    San Diego, United States Centura Wealth Advisory Full time

    Centura Wealth Advisory is seeking a Front Office Administrator to join the People & Culture team. Centura is a dynamic, registered investment advisory (RIA) firm serving both high-net-worth and ultra-high-net-worth individuals/families. We hire optimistic, resourceful, results-oriented, and adaptable people with the desire to help our clients, their...

  • Front Office Administrator

    3 weeks ago

    San Diego, United States Centura Wealth Advisory Full time

    Job DescriptionJob DescriptionCentura Wealth Advisory is seeking a Front Office Administrator to join the People & Culture team. Centura is a dynamic, registered investment advisory (RIA) firm serving both high-net-worth and ultra-high-net-worth individuals/families. We hire optimistic, resourceful, results-oriented, and adaptable people with the desire to...

  • Front Office Administrator

    3 weeks ago

    San Diego, United States Centura Wealth Advisory Full time

    Job DescriptionJob DescriptionCentura Wealth Advisory is seeking a Front Office Administrator to join the People & Culture team. Centura is a dynamic, registered investment advisory (RIA) firm serving both high-net-worth and ultra-high-net-worth individuals/families. We hire optimistic, resourceful, results-oriented, and adaptable people with the desire to...

  • Front Office Administrator

    2 weeks ago

    San Diego, United States Centura Wealth Advisory Full time

    Job DescriptionJob DescriptionCentura Wealth Advisory is seeking a Front Office Administrator to join the People & Culture team. Centura is a dynamic, registered investment advisory (RIA) firm serving both high-net-worth and ultra-high-net-worth individuals/families. We hire optimistic, resourceful, results-oriented, and adaptable people with the desire to...

  • Front Office Administration

    3 weeks ago

    San Diego, United States Pivot Tutors, LLC Full time

    **Pivot Tutors, a premier tutoring center located in Sorrento Valley, San Diego, is looking for an organized, warm and upbeat person to join our team as Front Office Administration.** **This position is responsible for ensuring the office runs smoothly, and that our clients have a great experience at every point of contact. You are the face of the office,...

  • Office Administrator

    2 weeks ago

    San Diego, United States Optima Office Full time

    Description: **Want to work for a Company that puts you first?! At Optima Office our people are the most important asset. Optima Office was voted fastest growing company by the San Diego Business Journal and inc 5000, as well as a BEST PLACE TO WORK by multiple publications since 2020!! Let us show you why!** Optima Office is a female owned company that...

  • Front Desk Administrator

    2 weeks ago

    San Diego, United States Boutique Recruiting Full time

    A leading provider of mediation and arbitration services is seeking a polished and detail-oriented Front Desk Administrator to join their dynamic team in San Diego! This is a great opportunity for an ambitious and tech-savvy professional with at least 3-5 years of office admin experience who is outgoing and enjoys working in a fast-paced environment with...

  • Office Administrator

    3 weeks ago

    San Diego, United States Optima Office, Inc. Full time

    Job DescriptionJob DescriptionDescription  Want to work for a Company that puts you first?! At Optima Office our people are the most important asset. Optima Office was voted fastest growing company by the San Diego Business Journal and inc 5000, as well as a BEST PLACE TO WORK by multiple publications since 2020!! Let us show you why! Optima Office is a...

  • Office Administrator

    2 weeks ago

    San Diego, United States Optima Office, Inc. Full time

    Job DescriptionJob DescriptionDescription  Want to work for a Company that puts you first?! At Optima Office our people are the most important asset. Optima Office was voted fastest growing company by the San Diego Business Journal and inc 5000, as well as a BEST PLACE TO WORK by multiple publications since 2020!! Let us show you why! Optima Office is a...

  • Front Desk Administrator

    2 weeks ago

    San Diego, United States Centura Wealth Advisory Full time

    Centura Wealth Advisory is seeking a Front Office Administrator to join the People & Culture team. Centura is a dynamic, registered investment advisory (RIA) firm serving both high-net-worth and ultra-high-net-worth individuals/families. We hire optimistic, resourceful, results-oriented, and adaptable people with the desire to help our clients, their...

  • Front Desk Administrator

    2 weeks ago

    San Diego, United States Centura Wealth Advisory Full time

    Centura Wealth Advisory is seeking a Front Office Administrator to join the People & Culture team. Centura is a dynamic, registered investment advisory (RIA) firm serving both high-net-worth and ultra-high-net-worth individuals/families. We hire optimistic, resourceful, results-oriented, and adaptable people with the desire to help our clients, their...

  • Front Office Administrator

    2 weeks ago

    San Jose, United States Illuminate Plastic Surgery, In Full time

    **Description** The Front Office Administrator holds a pivotal role in delivering a seamless and welcoming experience for patients through adept coordination and communication skills. Responsible for patient check-in, greeting, and appointment scheduling, the Front Office Administrator fosters a positive atmosphere and smooth operations within the...

  • Medical Office Administrative Assistant

    4 weeks ago

    San Diego, United States Halo Staffing Group LLC Full time

    **HALO Staffing Group - Immediate Interviews - Top Hospitals - Great Pay** Top rated specialty medical group in San Diego, CA has an immediate opening for an experienced Medical Administrative Assistant. Position is working all front office in a Neurology Medical Group. **Summary**: Full Time Medical Office Administrative Assistant Pay: $23.00- $25.00 per...

  • Medical Office Administrative Assistant

    1 day ago

    San Diego, United States Halo Staffing Group LLC Full time

    **HALO Staffing Group - Immediate Interviews - Top Hospitals - Great Pay** Top rated specialty medical group in San Diego, CA has an immediate opening for an experienced Medical Administrative Assistant. Position is working all front office in a Neurology Medical Group. **Summary**: Full Time Medical Office Administrative Assistant Pay: $23.00- $25.00 per...

  • Office Administrative Assistant

    3 weeks ago

    San Diego, United States Cooke Chiropractic Full time

    **Compensation**: $16 - $17 hourly **Responsibilities**: - Streamline office systems including organizing filing systems, ordering office supplies, maintaining office equipment, scheduling team member meetings, and optimizing the organizational budget - Maintain front-facing relationships with customers, contractors, service providers, and vendors - Manage...

  • Front Office Supervisor

    3 weeks ago

    San Diego, United States Hyatt Hotels Corp. Full time

    Are you looking for a job that offers not only a fulfilling work experience but also the chance to be part of an idyllic coastal community? Look no further than Alila Marea Beach Resort! Nestled seamlessly into the picturesque bluffs of Encinitas, our resort is an innovative expression of eco-design that embodies the quintessential Southern California...

  • Front Office Supervisor

    2 weeks ago

    San Diego, United States Hyatt Hotels Corp. Full time

    Are you looking for a job that offers not only a fulfilling work experience but also the chance to be part of an idyllic coastal community? Look no further than Alila Marea Beach Resort! Nestled seamlessly into the picturesque bluffs of Encinitas, our resort is an innovative expression of eco-design that embodies the quintessential Southern California...

  • Front Office Supervisor

    3 weeks ago

    SAN DIEGO, United States Hyatt Full time

    **Description:** Are you looking for a job that offers not only a fulfilling work experience but also the chance to be part of an idyllic coastal community? Look no further than Alila Marea Beach Resort! Nestled seamlessly into the picturesque bluffs of Encinitas, our resort is an innovative expression of eco-design that embodies the quintessential...

  • Office Administrator

    3 weeks ago

    San Diego, United States Ultimate Staffing Full time

    Position: Office Administrator Location: San DiegoPay Rate: $23 to $25 per hourHours: Full-time, on-site. Monday - Friday 8 AM to 5 PM Responsibilities:Provide customer service support Conduct order fulfillment and enter orders into systemAnswer, screen, and transfer inbound phone callsConduct inventory of office suppliesAssist with front office...