File Clerk/data Entry Specialist

1 month ago

Evergreen Park, United States Lutheran Child and Family Services of Illinois Full time

**Lutheran Child and Family Services of Illinois**

**What We Do**

Lutheran Child and Family Services of Illinois improves the well-being of people across the state by protecting children, strengthening families and building futures for those who have experienced trauma. We do this as a leading provider of a variety of child welfare services. LCFS is a welcoming organization serving children, individuals, families and communities of all faiths, races, ethnic backgrounds, sexual orientations, gender expressions and gender-identifications.

**Who We Are**
- Champions in supporting children, youth and families throughout Illinois so they are able to reach their full potential.
- Dynamic and innovative leadership who believe in collaboration with their team of professionals and are revolutionizing the impact on services to families.
- A community which embraces and is committed to being WIDE (welcoming, inclusive, diverse and equitable).
- Impacting the child welfare community by addressing institutional racism and implicit bias to increase positive outcomes for children and families of color.
- Creating a culture focused on supporting families and ensuring all children find safe, loving permanent homes, particularly by reuniting them with their families.

**Join the professional team providing excellent services to children and families**

Position Title:
**File Clerk/Data Entry Specialist**

Reporting Relationship:
**Office Supervisor**

**Summary of Responsibilities**

All of the job duties and responsibilities within this document will be performed in accordance with established policy and procedure guidelines within the department and agency. The File Clerk will report directly to the Office Supervisor. We are seeking an organized and detail-oriented File Clerk to join our team and support the efficient management of our physical and electronic records. As a File Clerk, you will play a critical role in organizing, cataloging, and maintaining records, ensuring easy retrieval and adherence to document management protocols. Your attention to detail, strong organizational skills, and commitment to maintaining accurate records will contribute to the smooth operation of our administrative processes.

**Essential Functions**
- Primarily responsible for organizing and filing client documents in the prescribed method in an accurately and timely manner. Ensures that all files are signed out according to office policy and secured as prescribed on a daily basis. Maintain logs or spreadsheets to track file movements, records requests, and updates to ensure a transparent record trail.
- Establish and maintain a logical and efficient filing system that enables easy document retrieval and promotes proper record organization. Organize and maintain physical and electronic records, ensuring proper filing, cataloging, and labeling according to established procedures.
- Assist staff in retrieving records and documents as needed, facilitating quick and accurate access to information.
- Uphold strict confidentiality and security measures when handling sensitive information and documents.
- Gathering and organizing files and documents for coworkers’ use, such as for reports
- Regularly review files to ensure accuracy, completeness, and adherence to retention policies. Archive records in compliance with guidelines.
- Assist with administrative tasks, such as photocopying, scanning, and shredding documents, as well as providing general office support.
- Complete Data entry as required in a timely and accurate manner.
- Perform other duties as assigned

**Job Specifications: Knowledge and Ability**
- Effective verbal and written communication skills
- Excellent active listening skills
- Ability to manage multiple tasks and prioritize work to meet deadlines and maintain efficient record-keeping processes.
- Proficiency with computers, software and databases
- High typing speed and accuracy
- Excellent time management, prioritization and multitasking abilities
- Problem-solving and decision-making abilities
- Very keen attention to detail and strong organizational skills to maintain accurate and well-organized records

**Educational/ Experiences Requirements**

High School Diploma or GED is the minimum educational requirement. Additional coursework or certifications in records management or office administration are a plus.

Prior experience in records management, office administration, or a related role is preferred.

**Physical and Special Demands**

To perform this job successfully, an individual must be able to perform the essential duties listed in the job description satisfactorily. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk; use hands to finger, handle or feel objects, or controls; reach with hands and arms. Capable of operating standard office equipment, including a computer and

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