Purchasing Manager
3 weeks ago
**Position**: Purchasing Manager
**Department**: Finance Department
**Reports To**: Chief Financial Officer
**FLSA Status**: Exempt, Full Time
**Care for the Homeless** (CFH)** is a growing not-for-profit health care and social service agency that serves the homeless population of New York City. CFH operates Susan’s Place, a homeless residence and medical clinic, and provides medical and social services at thirty shelters, soup kitchens, and drop-in centers.
**SUMMARY**
The following statements reflect the general duties, responsibilities and competencies considered necessary to perform the essential functions of the job and should not be considered as a detailed description of all the work requirements of this position.
**RESPONSIBILITES**
- Administers bidding process and contracts for vendor. performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements.
- Assists auditors in providing requested information for the purpose of providing necessary documentation for completion of audit.
- Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes.
- Evaluates order and bid documentation (e.g. requisitions, change orders, bids, etc.) for the purpose of ensuring proper use of district funds in the acquisition of supplies, equipment and/or services.
- Evaluates vendors for the purpose of determining their capability for performing to established specifications.
- Issues purchase orders, etc. for the purpose of completing purchasing processes in accordance with established procedures.
- Maintains purchasing information, files and records (e.g. Requests for Proposal, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
- Negotiates with vendors for the purpose of resolving purchasing issues and/or ensuring purchases are within state and federal requirements/regulations.
- Oversees required processes (e.g. orders, work orders and requisitions for supplies, equipment, conference requests, bids for potential commodities, supplies equipment and services, etc.) for the purpose of acquiring necessary resources to support the health center operation.
- Participates in unit meetings, in-service training, workshops, etc. for the purpose of conveying and/or gathering information required to perform job functions.
- Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.
- Prepares written materials and electronic financial information for the purpose of documenting activities, providing reference, conveying information, and complying with established financial, legal and/or administrative requirements.
- Presents information on administrative procedures, services, regulations, etc. for the purpose of training and orienting other personnel and/or disseminating information to appropriate parties.
- Processes purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product specifications, statements of work, performance terms, contracts, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
- Research contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of ensuring compliance with budgetary guidelines.
- Responds to inquiries from a variety of internal and external sources for the purpose of providing information, direction and/or appropriate referrals.
**AD-HOC PROJECTS**:
- Entity liaison with Architect, Project Manager, Construction Contractors, Suppliers for Article 28 Site Additions.
- Work to equip the Sites with approved Medical Equipment, Examine Tables, Work Desks, Workstations, Dental Operatories, Dental Chairs, and Millwork.
- Build out School Based Health Centers in partnership with Architect, Project Manager, School District, Construction Contractors, Suppliers.
- Open/modify and close Utility Account(s) where’s applicable.
- Follow-up on County Governmental Building, Environmental, Electrical, Tickets/Summons.
- IT assessment, procurement of Servers, Phones, iPad, Laptops, Desktops, and deployment process.
- Copier’s replacement, maintenance, and renewal.
- HVAC procurement, installations, and maintenance.
- Frequent Site walkthrough and inspections throughout the process.
- Inventory tagging, Tracking and Inspection.
***
**EDUCATIONAL / WORK REQUIREMENT**
- Bachelor’s degree.
- Previous work experience.
- Excellent interpersonal and communication skills.
- Abi
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