Executive Assistant

Executive Assistant

The Executive Assistant provides comprehensive high-level administrative, strategic, and logistical support to the Chief Executive Officer (CEO), another Executive Team member: Chief Finance Officer (CFO), Chief of Staff (COS), Chief Institutional Advancement Officer (CIAO), Chief Programs Officer (CPO), or equivalent, or a full team (e.g., Finance Team, Institutional Advancement Team, People Relations & Operations Team, etc.), while serving as a key representative for the organization in external spaces. This role goes beyond traditional administrative tasks. This dual-faceted role requires an individual who can seamlessly manage executive workflows and confidently represent the leader, the team, and/or the organization at high-stakes community meetings, coalition briefings, and national advocacy collaborations. They will perform a wide variety of duties requiring a high level of initiative and independent decision-making across a broad range of organizational activities with minimal direction, including, but not limited to, coordinating communication among executive team members, staff, and the community. In addition, the Executive Assistant will help implement policy and coordinate department
- or organization-wide initiatives and respond to internal and external inquiries.

Operating at the intersection of immigration and workers' rights advocacy and systemic change policy reform, this position requires someone deeply committed to Latino, immigrant, and farm worker communities, with deep cultural competency and a profound commitment to empowering our communities. This position is vital to maximizing the leadership's impact and maintaining strong, trusted relationships with grassroots partners, immigrant allies, labor and workers' rights allies, and funding stakeholders. The Executive Assistant will manage the Executive Team member's or Team's ecosystem, ensuring their time is optimized to advance the organization's national mission. This position will report to the CEO.

The ideal candidate for this position must have a high level of professionalism and organization. The candidate must demonstrate competency in the following areas:

• Knowledge of executive administrative office functions, operations, practices, and procedures. Methods of organizing and collecting data and information. Effective record-keeping techniques. Business letter and report preparation, editing, and proofreading.
• Ability to deliver exceptional public speaking, interpersonal, and written communication suitable for representing a national brand, including communicating effectively in both English and Spanish, while modeling tact, patience, and courtesy when responding to the needs of team members and others.
• Ability to establish and maintain effective working relationships with others of diverse backgrounds, experience, and personalities, and work with diverse sites and conditions in a manner that achieves UFW Foundation goals.
• Ability to meet UFW Foundation standards of professional conduct as outlined in Policy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and project management tools (Asana, Slack, or Monday.com). Ability to operate computers, related software, and other office equipment, and flexibly learn new applications and systems as needed.
• Ability to travel with the CEO domestically and/or internationally, based on the operational needs of the organization and the executive. This includes coordinating end-to-end travel logistics, on-site event support, and real-time schedule adjustments during high-priority business trips.
• Ability to travel periodically to (1) Foundation regional offices for in-person meetings, trainings, or court appearances, and (2) the CEO's residence to handle the secure courier and distribution of vital organizational materials.
• Si Se Puede (It Can Be Done) Attitude. The embodiment of a personal spirit that promotes confidence, courage and risk-taking.
• Demonstrated passion for and familiarity with immigration reform, workers' rights, and/or issues impacting Latino, immigrant, and/or farm worker communities.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, government officials and their staff members, and the general public. Must have excelle