Administrative Assistant

15 hours ago
Phoenix, AZ, United States Isaac School District Full-time
Position Type:
Secretarial/Clerical/Administrative Assistant

Date Posted:
9/30/2026

Location:
District Office

Date Available:
ASAP

Closing Date:
Open Until Filled
Job Summary: This dual-capacity role provides high-level administrative support to both the Human Resources Department and the Superintendent's Office. The incumbent acts as a critical liaison between district leadership, staff, and the community, managing sensitive information and ensuring the operational efficiency of the District Central Office.

Part A: Human Resources Administrative Assistant (0.5)

Secretarial & Executive Support
  • Leadership Scheduling: Manage complex calendars and schedule meetings for the Executive Director of Employee Relations and the HR Director.
  • Event Logistics: Coordinate all logistics for HR-sponsored events, including job fairs, health fairs, benefits orientations, employee recognition ceremonies, conferences, and district-wide training sessions.
  • Meeting Coordination: Arrange meeting spaces, prepare agendas, distribute materials, and take minutes for HR-led committee meetings or labor relations sessions.
  • Front-Line Correspondence: Handle high volumes of sensitive phone calls and emails, providing professional responses to staff and public inquiries.
  • Maintain strict confidentiality of sensitive information, including personnel matters, district operations, and strategic initiatives
Recruitment & Onboarding
  • Post vacancies to internal and external job boards and maintain the applicant tracking system.
  • Coordinate the interview lifecycle, including candidate outreach and panel scheduling.
  • Support with onboarding for new hires: process background checks, I-9s, and credential verification.
Compliance & Records Management
  • Maintain physical and digital personnel files, ensuring strict adherence to legal retention requirements.
  • Track employee certifications and clearances and notify staff of upcoming expirations.
  • Update Visions databases with new hire information, status changes, and terminations.
  • Employment Verification
  • Responsible for updating the Board Meeting Agenda HR Consent Items.
  • Other duties as assigned by the Directors of HR
Part B: Superintendent Administrative Assistant (0.5)
  • Manage and maintain the Superintendent's calendar, including scheduling meetings, appointments, and events, while prioritizing competing demands
  • Serve as a primary point of contact for the Superintendent's office, responding to inquiries and directing communications appropriately
  • Coordinate internal and external meetings, including preparation of agendas, reports, materials, and follow-up documentation
  • Maintain strict confidentiality of sensitive information, including personnel matters, district operations, and strategic initiatives
  • Support the Superintendent in monitoring and advancing district priorities, initiatives, and strategic plan actions by track and manage deadlines, projects, and action items to ensure timely completion and follow-through
  • Coordinate logistics for district events, meetings, and engagements involving the Superintendent
  • Facilitate communication and coordination between the Superintendent's office, public relations specialist, district departments, school sites, and external partners
  • Maintain organized records and filing systems, both electronic and paper, for the Superintendent's office
  • Provide general administrative support to ensure the efficient operation of the Superintendent's office
  • Other duties as assigned by the Superintendent
Required Qualifications
  • Education: Associate's degree required; Bachelor's Degree from an accredited college or university, preferred.
  • Possess an AZ Educator IVP Fingerprint Clearance Card
  • Experience: A minimum of three (3) years of progressively responsible administrative support experience, preferably in a school district or public sector environment, or any equivalent combination of experience and education.
  • Executive Support: Experience supporting executive-level leadership with complex scheduling and project coordination.
  • Confidentiality: Demonstrated experience managing confidential and sensitive information with extreme discretion and integrity.
  • Technical Proficiency: Advanced proficiency in office technology, including word processing (Word), spreadsheets (Excel), presentations, Google Workspace, and database systems.
  • Coordination: Experience coordinating meetings, events, and communications across multiple stakeholders.
  • Commu

  • Administrative Assistant

    10 hours ago

    Phoenix, AZ, United States Isaac School District #5 Full-time

    Administrative Assistant (.5 HR &.5 Office of Superintendent)This dual-capacity role provides high-level administrative support to both the Human Resources Department and the Superintendent's Office. The incumbent acts as a critical liaison between district leadership, staff, and the community, managing sensitive information and ensuring the operational...

  • Administrative Assistant

    10 hours ago

    Phoenix, AZ, United States St. Luke's in the Desert, Inc. Full-time

    Job Description Reports to the Chief Operating Office Administrative Assistant Job Summary Responsibilities of the Administrative Assistant include comprehensive administrative support to ensure the smooth operation of our office and programs. This role is crucial in assisting the executive team, coordinating office and resident activities, and maintaining...

  • Administrative Assistant

    11 hours ago

    Phoenix, AZ, United States ELEVATED EDUCATION LLC Full-time

    Administrative AssistantThe ideal candidate is a professional, proactive, and dependable Administrative Assistant to support the CEO. This individual will provide day-to-day administrative support to senior leadership, helping ensure schedules, meetings, travel, communications, and other responsibilities are organized and handled efficiently. The ideal...

  • Administrative Assistant

    12 hours ago

    Phoenix, AZ, United States LinkedIn Full-time

    The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take charge and meet tight deadlines will ensure your success in this multi-faceted role. Responsibilities Handle and coordinate active calendars Schedule and confirm meetings Ensure file...

  • Administrative Assistant

    12 hours ago

    Phoenix, AZ, United States Strategic Employment Partners Full-time

    Seasonal Property Administrative Assistant (Bilingual Spanish/English, Temp through January) About the job Major retail real estate ownership and management company is adding a seasonal Property Administrative Assistant at one of Phoenix's largest regional shopping centers for the holiday rush. You'll be the front-line support for the onsite Property...

  • Administrative Assistant

    12 hours ago

    Phoenix, AZ, United States DocStar Medical Partners LLC Full-time

    Job Title: Administrative Assistant, Travel Coordinator Pay: $50,000 - $60,000 per yearCompany: DocStar Medical Partners, LLCLocation: Phoenix, Arizona. Hybrid, Monday-Friday schedule with 1-2 days per week in officeJob Type: Full-timeIf you want to know about the requirements for this role, read on for all the relevant information.About DocStar Medical...

  • Administrative Assistant

    12 hours ago

    Phoenix, AZ, United States American Iron & Metal Company Full-time

    Administrative AssistantAmerican Iron & Metal (AIM) is a family-owned company and recognized global leader in the metal recycling industry with more than 125 sites and 3500 employees worldwide. We have continued to prosper for the last eight decades thanks to the dedication of our employees and the ongoing trust and support of our customers.Become part of...

  • Administrative Assistant

    14 hours ago

    Phoenix, AZ, United States Raymond West Full-time

    Raymond West is looking for an Administrative Assistant with developed knowledge and skills through formal training or considerable work experience. This is an entry-level role for those who have work experience in the skill area. Works within established procedures with a moderate degree of supervision. We are looking for someone who can identify the...

  • Administrative Assistant

    15 hours ago

    Phoenix, AZ, United States AI Fire Full-time

    Established in 2009, Impact Fire Services was the vision of a group of experienced industry professionals that wanted to build a best-in-class fire protection and life safety company. Through superior customer service and technical expertise, we have developed long-standing relationships with the leading businesses in our markets. We are a full-service fire...

  • Administrative Assistant

    15 hours ago

    Phoenix, AZ, United States Maricopa County, AZ Full-time

    Posting Date 10/05/26 Application Deadline 10/10/26 Pay Range Min - 1st Quartile - Mid - Max $21.25 - $24.56 - $27.88 - $34.50 The expected ENTRY pay range for this position based on experience and equity within the Judicial Branch is $22.87 to $24.56. This position is Non-Exempt under the FLSA. What We Offer We offer generous paid time off, paid sick leave,...

Similar jobs in Phoenix

Top cities