Executive Administrative Assistant Needed Immediately
Save this job and keep your search organized
Create a free account to save jobs, create alerts and return to this listing from your dashboard.
By continuing, you agree to our Terms & Privacy Policy.
Key Responsibilities
Executive Support & Calendar Management Manage complex calendar with multiple time zones, prioritizing meetings based on strategic importance Coordinate domestic and international travel arrangements including flights, accommodations, ground transportation, and detailed itineraries Prepare executive briefing materials, presentations, and meeting agendas Screen and prioritize incoming communications, responding independently when appropriate Handle expense reports, reimbursements, and budget tracking Investor Relations & CRM Management Maintain investor database in Salesforce CRM with accuracy and completeness Meeting & Event Coordination Organize and facilitate internal and external meetings including logistics, catering, and technology setup Coordinate fundraising activities including investor roadshows and capital raising events Take meeting minutes and distribute action items with follow-up tracking Required
Qualifications:
Experience & Education 3+ years of experience as an Executive Assistant supporting C-level executives or senior leadership Experience in financial services, private equity, real estate investment, or investor relations #J-18808-Ljbffr Coda Search│Staffing
-
Hoboken, New Jersey, United States Coda Search│Staffing Full-timeA Real Estate fund manager is looking to hire an Executive Assistant for its Global Head of Capital Development & Investor Relations. This role requires exceptional communication skills, strong technical proficiency in Salesforce CRM, and the ability to manage complex schedules and coordination with high-net-worth investors and institutional partners.Key
-
Mahwah, NJ, Bergen County, NJ; New Jersey, United States HYTORC Middle East FZE Full-timeHYTORC, the global leader in industrial bolting solutions, is seeking an Executive Assistant to provide dedicated support to two executives. This is a critical role for someone who excels at managing priorities, maintaining confidentiality, and ensuring executive operations run seamlessly. As a trusted partner to executive leadership, you will serve as the...
-
North Bergen, NJ, Hudson County, NJ; New Jersey, United States Hackensack Meridian Health Full-timeAt Hackensack Meridian Health we help our patients live better, healthier lives — and we help one another to succeed. It’s also about how we support one another and how we show up for our community. Together, we keep getting better - advancing our mission to transform healthcare and serve as a leader of positive change. The Executive Assistant reports to...
-
Hamilton Square, NJ, Mercer County, NJ; New Jersey, United States Atrium Staffing LLC Full-timeOur client is a growing manufacturing organization specializing in wholesale distribution. They are seeking an Executive Assistant to provide administrative support to senior leadership while assisting members and customers with day-to-day inquiries and operational needs. Salary/Hourly Rate: $The Executive Assistant combines administrative support for...
-
Woodbridge, NJ, Middlesex County, NJ; New Jersey, United States RADHealth+ Full-timeRequired Years of Experience Preferred Years of Experience 3-5 Required Hard Skills Bachelor's Degree is preferred, but equivalent experience will be considered. Highly functional with Google Workspace. Excellent written, verbal and interpersonal skills. Demonstrated knowledge of databases and spreadsheets. Required Soft Skills Excellent written, verbal...
-
Hoboken, NJ, Hudson County, NJ; New Jersey, United States Atlas Search Full-timeOur client is a prestigious financial services firm in Hoboken, NJ Maintaining executives’ calendars, scheduling all meetings and conference calls, responding to e-mails and phone calls requesting meetings, resolving meeting conflicts and prioritization issues Arranging all aspects of domestic and international travel, keeping executives’ travel...
-
Jersey City, NJ, Hudson County, NJ; New Jersey, United States Long Ridge Partners Full-timeOur client, a leading global investment firm, is seeking an Executive Assistant to support a senior team in their New York office. This is an excellent opportunity for a highly organized and proactive professional who thrives in a fast-paced, high-performance environment. The ideal candidate will serve as a trusted partner by managing schedules, coordinating...
-
Jersey City, NJ, Hudson County, NJ; New Jersey, United States Abrams Media Full-timeAbrams Media is looking for an Executive Assistant to the CEO Founded by Dan Abrams, Chief Legal Analyst at ABC News, host of On Patrol Live on Reelz and “The Dan Abrams Show” on SiriusXM, and founder of the restaurant Danny’s , Abrams Media owns and operates a growing portfolio of media properties reaching millions of users each month, including...
-
Jersey City, NJ, Hudson County, NJ; New Jersey, United States Converted Closet Full-timePersonal Assistant to the Founder, Converted Closet Converted Closet is an emerging fashion-tech venture redefining what fashion can be. Founded by Kate McGuire, the brand has a large, highly engaged international following and is now entering its next phase of growth. We're looking for a full-time Personal Assistant to the Founder: someone who turns...
-
Newark, NJ, Essex County, NJ; New Jersey, United States Systemart, LLC Full-timeA flexible multitasker who takes initiative, thrives in a fast-paced environment, and can work independently. Reporting to and supporting the Global Head of Urban Innovation, the ideal candidate will be able to quickly shift priorities and work with various internal and external stakeholders as different needs arise. You are comfortable operating in an...
