Office Assistant Bilingual
4 weeks ago
Office Assistant Bilingual The primary role of the Office Assistant is to greet, assist, and provide direction and information to clients, employees, visitors, and other guests. Supports the administration of office maintenance functions and supply ordering. In addition, this position will support various departments with clerical, data entry, and administrative functions.
Responsibilities:
Greet clients, visitors, employees, and guests per company hospitality standards; determine the purpose of each person’s visit and direct or escort them to the appropriate location.
Answers, screens, and directs phone calls to staff; takes messages and may schedule appointments.
Prepare outgoing mailings of company merchandise / departmental items to plant locations.
Effectively “Open” and “Close” the office each day ensuring that it is ready for business operations and on-site employees and guests.
Assist with company on-site meeting functions including catering, meeting space set-up, planning, and ongoing activities.
Manage the ordering and maintenance of office and kitchen supplies.
Maintain invoices and process for weekly payments to accounting with allocations.
Support Human Resources functions with the ordering and/or preparation of items for new hires, data validation reports, employee training, etc. in accordance with company programs.
Additional Responsibilities Include:
Maintain office décor in support of holidays and key events. Create welcome signs.
Support Operation Departments by facilitating and optimizing the operational workflow as requested.
Assist Human Resources Department with Invoice reconciliation and data entry as needed.
Additional projects and duties as assigned by the HR Manager, Plant Manager, or Departmental Managers.
Qualifications and Skills:
High School diploma or equivalent required
Bilingual in Spanish required. Creole is plus.
Excellent verbal and written communication skills
Excellent interpersonal and customer service skills
Strong use of Microsoft Office Suite, in particular Word, Excel, and PowerPoint
Excellent multitasker with strong organizational skills, attention to detail, and the ability to perform tasks with minimal supervision.
Ability to interact effectively at all levels of the organization • Demonstrated ability to manage sensitive and confidential information
Time management skills and experience working with high-volume data
Demonstrate ability of office management systems and procedures.
8:00am-4:30pm
Long Term
$18.00-$20.00/hr
Philadelphia, PA 19120
Please send resumes to
All employees of Elite Staffing must be 18 years or older and authorized to work in the United States.
Elite Staffing, Inc. is proud to be an equal opportunity employer. Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.
Have you got the right qualifications and skills for this job Find out below, and hit apply to be considered.
All employees of Elite Staffing must be 18 years or older and authorized to work in the United States.
Elite Staffing, Inc. is proud to be an equal opportunity employer. xrczosw Our policy of equal employment opportunity is to recruit, hire, train and promote persons without regard to race, color, religion, national origin, sex, age, disability, handicap or any other protected status.CB3
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