Executive Administrative Assistant/Project Coordinator
Save this job and keep your search organized
Create a free account to save jobs, create alerts and return to this listing from your dashboard.
By continuing, you agree to our Terms & Privacy Policy.
- Friday located in the Wilmington, DE office. Act as an Executive Assistant for the GVP, Head of Medical Affairs, the VP Medical Communications, Strategy and Operations & the Head of Evidence Generation Act as business support for Medical Affairs Department Manage calendars, meeting preferences and email as requested Coordinate and arrange team/working group meetings and video conferences (agenda, timing, location, attendees, facilities, notes etc.) Organize business travel and expense reports Manage monthly accruals (follow up with agencies) and coordinate with Finance Support budget planning, tracking, and adjustments with team as required Support with the Medical Affairs SharePoint (access management, uploading meetings folders, etc.) Ambassador for Medical Affairs Department Teamwork with Administrative Assistants across the company from other functions on joint meetings and projects To the extent that it may be required, support contract management which may include the creation of vendors profile, contracts online requests, generate purchase orders, DocuSign, invoicing, maintain the project tracker up to date, follow-up with Legal & Finance departments Project coordination: Project coordinator for assigned projects and assist with other projects Coordinator for the Project management core team, resources, equipment, and information Implement and maintain appropriate project management processes where needed Communication and planning management 5+ years' experience working for a multi-national company in a similar position or support of similar senior management ~ Excellent proficiency with Office software systems (Excel, Word, PowerPoint) and Outlook ~ Ability to work on-site in Wilmington, DE Employment with ICON is contingent upon having the legal right to work in the country where the role is based. ICON offers a competitive and comprehensive total rewards package designed to support your health, wellbeing, and career development. Competitive base salary and performance related incentives Health and wellbeing programmes including medical, dental, and vision coverage where applicable Retirement and pension plans Life assurance and disability coverage Employee assistance programmes and wellbeing resources Learning and development opportunities through structured training and career pathways We are committed to building an inclusive and accessible workplace where everyone feels valued and supported.
-
Executive Administrative Assistant
13 hours ago
Philadelphia, Pennsylvania, United States Apis Services Full-time $65,000 - $80,000 ContractSupport Those Who Serve OthersExecutive Administrative AssistantPhiladelphia, PAFull-TimeDailyPay AvailableLooking for More Than Just a Job?At Resources for Human Development (RHD), we know great organizations are built by exceptional people behind the scenes. We are seeking a highly organized, professional, and proactive Executive Administrative Assistant...
-
Administrative Assistant Executive
12 hours ago
Philadelphia, Pennsylvania, United States PATH People Acting To Help Full-timeWHY WORK AT PATH?A Career with MeaningAt PATH, our team members are at the heart of what we do, so we work hard to give them the best reasons to work here — and to stay here.In addition to the satisfaction of making a real difference in people's lives, we offer:• Competitive pay• Annual increases• ...
-
Administrative Assistant – Executive Office
13 hours ago
Philadelphia, Pennsylvania, United States Wills Eye Hospital Full-timePosition Summary The Administrative Assistant provides high-level administrative support to the Executive Office at Wills Eye Hospital, ensuring efficient and effective day-to-day operations. This role supports executive leadership by coordinating schedules, facilitating clear and timely communication, managing sensitive and confidential information, and...
-
Administrative/Executive Assistant T2
12 hours ago
PA, Pennsylvania, United States Netpace Full-timeNature of work – remote, but US east coast time zone based ************** Performs business support activities, with core tasks of creating and managing purchase orders, managing actual spend vs budget, creation of new suppliers and cost centers, liaising with internal and external teams, enhancing policies and procedures, raising tickets for support,...
-
Administrative Assistant
12 hours ago
Philadelphia, Pennsylvania, United States Hersha Hospitality Management LP Part-timeOverview Opportunity: Administrative Assistant & Office CoordinatorThis role will provide support to senior level executives and must be analytical with strong communication skills, and enjoy working in a dynamic and fast-paced corporate environment that is values-driven and results-oriented. This role will also support the entire office...
-
Executive Assistant, Special Projects
12 hours ago
Beaver, PA, Pennsylvania, United States Beemac Logistics Full-timeBeemac Logistics is looking for a sharp, resourceful Executive Assistant to support our leadership team. This is not a one desk, one boss role. You will work directly with the entire leadership team, manage a wide range of business and personal priorities, and take ownership of special projects that go well beyond a typical assistant job. If you like...
-
Executive Administrative Assistant
12 hours ago
Philadelphia, Pennsylvania, United States Jobcertify Remote Full-timeWe are devoted to delivering clients the highest quality work while providing our team a fun, thriving, and innovative environment. Along with the opportunity for tremendous career growth and rapid advancement, CT offers: The most competitive profit-sharing bonus plan in the industry, paying up to 50% of company profits to full-time employees each month!A...
-
Executive Administrative Assistant
13 hours ago
Pennsylvania-Philadelphia, Pennsylvania, United States Temple University Health System Full-timeLocation:\: 445 Shady Lane Huntingdon Valley, Pa Hours\: M-F 8am - 5pm Overview Supporting the entity CEO, CFO, Associate Vice President for Practice Operations and Director of Quality and Compliance, performs and/or supervises the administrative functions of the TPI Corporate Office (department'). Performs varied tasks to support department management...
-
Executive Administrative Assistant
6 days ago
Horsham, PA, Montgomery County, PA; Pennsylvania, United States J&J Family of Companies Full-timeExecutive Administrative Assistant Johnson & Johnson Innovative Medicine is recruiting for the best talent for an Executive Administrative Assistant to support the Vice President of Immunology, Psoriatic Portfolio. This hybrid onsite position is located in Horsham, PA. The Executive Administrative Assistant serves as a trusted
-
Administrative Coordinator
2 days ago
Philadelphia, Pennsylvania, United States Good Shepherd Rehabilitation Network Full-timeJOB SUMMARY Serves as a member of the administrative services team in support of the efficient operations of the administrative headquarters for Good Shepherd Penn Partners. The coordinator serves as an expert in office administration in support of various departments that comprise the administrative headquarters. The departments include but aren't...