Financial Administrative Assistant
3 weeks ago
Job Title: Financial Administrative Assistant Location: Philadelphia, PA 19104 Schedule: Monday – Friday, 9:00 AM – 5:00 PM (100% on-site) Duration: 4–6 months Check below to see if you have what is needed for this opportunity, and if so, make an application asap. Start Date: December 1, 2025 Pay Rate: $26/hour About the Role The Financial Administrative Assistant supports the day-to-day financial operations. This position ensures accurate financial record-keeping, budget oversight, timely billing, and full compliance with university policies and procedures. Key Responsibilities • Coordinate all event billing using Momentus and KX Event Software: maintain client records, reconcile charges, generate and send invoices, and collaborate with department staff, Facilities and Real Estate Services (FRES), and Visual Sound (AV vendor) to ensure accuracy and timeliness • Process expenses in Ben Financials via purchase orders, journal entries, pro-card transactions, allocations, and non-PO payments • Oversee and ensure compliance of the department’s POS credit card transactions • Serve as Workday timekeeper and recruiting coordinator: approve timesheets, run reports, create job requisitions, monitor updates, and attend trainings • Liaise with the Employee Solution Center to resolve complex personnel and operational issues • Complete onboarding paperwork and system setup for new student and temporary workers • Establish and monitor accounts with third-party vendors • Prepare and review monthly financial and reconciliation reports • Perform additional duties as assigned This is an excellent opportunity for an organized, detail-oriented professional to support financial and administrative operations in a dynamic university environment.
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Financial Administrative Assistant
3 weeks ago
Philadelphia, PA, United States AppleOne Employment Services Full timeJob Title: Financial Administrative Assistant Location: Philadelphia, PA 19104 Schedule: Monday – Friday, 9:00 AM – 5:00 PM (100% on-site) Duration: 4–6 months Start Date: December 1, 2025 Pay Rate: $26/hour About the Role The Financial Administrative Assistant supports the day-to-day financial operations. This position ensures accurate financial...
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Administration Assistant
2 weeks ago
Philadelphia, Pennsylvania, United States PWA Financial Full time $60,000 - $90,000 per yearPosition Title: Administrative AssistantFirm Type: Registered Investment Advisory (RIA), PW NOVA Financial ServicesLocation: In Office, Newtown, PAEmployment Type: Full-timeAbout Our FirmWe are an independent, client-focused Registered Investment Advisory (RIA) firm dedicated to providing personalized financial planning, retirement planning and investment...
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Financial Administrative Assistant
3 weeks ago
Philadelphia, United States AppleOne Employment Services Full timeJob Title: Financial Administrative AssistantLocation: Philadelphia, PA 19104Schedule: Monday – Friday, 9:00 AM – 5:00 PM (100% on-site)Duration: 4–6 monthsStart Date: December 1, 2025Pay Rate: $26/hourAbout the RoleThe Financial Administrative Assistant supports the day-to-day financial operations. This position ensures accurate financial...
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Financial Administrative Assistant
3 weeks ago
Philadelphia, United States AppleOne Employment Services Full timeJob Title: Financial Administrative AssistantLocation: Philadelphia, PA 19104Schedule: Monday – Friday, 9:00 AM – 5:00 PM (100% on-site)Duration: 4–6 monthsStart Date: December 1, 2025Pay Rate: $26/hourAbout the RoleThe Financial Administrative Assistant supports the day-to-day financial operations. This position ensures accurate financial...
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Quality Assistant
3 weeks ago
Philadelphia, PA, United States AppleOne Employment Services Full timeJob Title: Financial Administrative Assistant Location: Philadelphia, PA 19104 Schedule: Monday – Friday, 9:00 AM – 5:00 PM (100% on-site) Duration: 4–6 months Start Date: December 1, 2025 Pay Rate: $26/hour About the Role The Financial Administrative Assistant supports the day-to-day financial operations. This position ensures accurate...
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Financial Administrative Coordinator
1 week ago
Philadelphia, United States InsideHigherEd Full timeFinancial Administrative Coordinator University OverviewThe University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded...
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Financial Administrative Coordinator
3 weeks ago
Philadelphia, United States Wharton School Full timeFinancial Administrative CoordinatorProvides financial administrative support in a department/school/center. Responsible for transactions related to purchasing, reimbursements, payroll, and other financial records. Serves as a primary contact for vendors, monitors compliance with policies, and responds to requests for information.Job...
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Financial Administrative Coordinator
1 week ago
Philadelphia, PA, United States The University of Pennsylvania Full timeUniversity Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for...
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Financial Administrative Coordinator
1 week ago
Philadelphia, PA, United States The University of Pennsylvania Full timeUniversity Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for...
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Financial Administrative Coordinator
1 week ago
Philadelphia, PA, United States The University of Pennsylvania Full timeUniversity Overview The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for...
