Legal Secretary

Job Category Legal, Compliance, and Risk Management
Position Type Regular Full Time
Being good neighbors helping people, investing in our communities, and making the world a better place is who we are at State Farm. As a Fortune 50 company, we hire the best employees to serve our customers, making us a leader in the insurance and financial services industry. In 2024, the Leadership Council on Legal Diversity named State Farm a Top Performer and Compass Award Winner. Our mission is to provide high quality legal services in a cost-effective manner and to act as strategic thinking partners for our client and customers. To succeed, we need self-starters who are agile, creative, collaborative, strategic, passionate, and communicative.
Shoji & Associates, insurance staff counsel for State Farm Insurance Companies, is seeking a Legal Secretary to join the Ontario, CA Claim Litigation office. While every day can provide different experiences and opportunities, a typical day as a Legal Secretary involves supporting attorneys with calendaring and scheduling, processing mail, and electronic/paper filing. The office allows for collaborative environments with access to peer mentors. This role provides diversity of work and the opportunity for development/advancement. This role will interact with clients, courts, and counsel throughout the litigation process on behalf of the attorney. The position is classified as a hybrid role, meaning that the work arrangement calls for hours in the office and virtually. Everyone in a hybrid role is required to spend time in the office. Work arrangements could change over time based on business needs. Hours for the position are Monday-Friday 8:00am-4:30pm.
The team is comprised of multiple roles and levels including Legal Administrative Support, Legal Secretary, and Paralegal.
Responsibilities of a Legal Secretary include, but are not limited to:
Apply specialized knowledge of legal procedures
Schedule litigation events, including depositions, mediations and hearings
2+ years of recent civil defense litigation secretarial experience preferably in insurance defense or personal injury

Calendaring and scheduling experience within a legal environment
Strong organizational skills, prioritizing urgent and non-urgent tasks (items with deadlines, handling demands), multitasking
Knowledge of legal and medical terminology, local and state rules regarding pleadings and pre-trial matters, deadlines, and filing requirement (strongly preferred)
Ability to adapt to a corporate law environment
Strong written and oral communication skills (proofreading, attention to detail, formatting)
Accurate typing skills
Technology/software experience required
Working knowledge of Microsoft Office Suite
Working knowledge of Document Storage system
S. immediately. On top of our competitive pay, you are eligible for an annual raise and bonus.
State Farm pays most of your healthcare premium, and we offer multiple healthcare plan options, including a high deductible plan. All medical plans provide 100% coverage for in-network preventative care, AND you and your family have access to vision, dental, telemedicine, 24/7 mental health professionals, and much more
Take advantage of educational benefits like industry leading training programs, top-notch tuition assistance programs, employee resource groups, and mentoring.
Plan for those big moments in life with benefits like fertility/IVF/adoption assistance, college coaching, national discount programs, interactive monthly financial workshops, free financial coaching, and more. You can also start a savings account or consider financing through our State Farm Federal Credit Union
You will have access to our generous time off policies designed so you can plan around holidays, family events, volunteering, or just to take a relaxing day off. With the opportunity to initially earn up to 20 days annually plus parental leave, paid holidays, celebration day, life leave (40 hours/year), bereavement leave, and community service/education support days, there will be plenty of time for you
We offer several ways to give back through our Matching Gift Program, Good Neighbor Grant Program, and the Employee Assistance Fund.
Plan for retirement using free financial advisors and a 401(k) plan with company contributions of up to 7% of your salary.