Community Event Coordinator

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Are you experienced in both events management and fundraising and want to combine those skills to benefit our nonprofit?

The American Brain Tumor Association (ABTA) is a steadfast advocate on behalf of the brain tumor community in the U.S. where we help patients, caregivers and their loved ones. Join us as the Community Event Coordinator, where you will work as part of our development team to support a revenue portfolio driven by relationship building, pipeline development, events, and fundraising activities as well as mission and outreach integration.

The Community Event Coordinator will support goal achievement through effective coordination and communication with a wide variety of partners, corporations, constituents, donors and volunteers. In conjunction with community volunteers, this position will support the development, planning, implementation and execution of assigned BT5K Breakthrough for Brain Tumors Run/Walk events and other community events as assigned. The Community Event Coordinator will travel to BT5K events nationwide to provide onsite event support, as well as within the designated market areas as needed to meet with local volunteers, constituents, key supporters and ABTA research partners. This role is also responsible for managing BT5K event materials , including maintaining inventory, packing, coordinating shipments, and ensuring materials are delivered accurately and on time to 8 BT5K events nationwide. The Community Event Coordinator is responsible for providing exceptional customer service, cultivating partnerships that promote awareness in the brain tumor community, and directly supporting fundraising and engagement goals that further advance the mission of the ABTA.

This is a hybrid position is based in Chicago at the ABTA Headquarters and is required to be in the office 1-2 days per week

HOW YOU’LL SERVE OUR ORGANIZATION

Events & Volunteer Engagement
In partnership with local volunteers, plan, assess and evaluate events that meet the programmatic and quality goals of ABTA, ensuring flawless experiences for event participants, sponsors, vendor partners, community members and volunteers.
Coordinate with Volunteer Manager to recruit, train and support community volunteers.
Partner with the Director of Corporate Relations and local volunteers to identify, target, and steward corporate partnerships for sponsorship and/or corporate events.
Provide guidance and ABTA resources to volunteer planning committees in assigned BT5K markets.
Maintain strong internal and external communications with all event participants, volunteers, corporate partners and other constituents.
Assist with preparing assigned BT5K events and content delivery strategies and plans that are aligned with ABTA’s strategic and financial objectives.
Update and maintain event websites and ensure e-mails are properly formatted and distributed to the appropriate audiences.
Respond in a prompt and expeditious manner to all voicemail, e-mail, and phone messages from ABTA staff members, volunteers, participants, Board members, vendors, and constituents within 24-hours of receipt.
Bachelor’s Degree and 1-2 years of related experience in events, nonprofit fundraising and/or sales (including volunteer or personal experience).
Self-motivated, organized and willing to help with any project large or small.
Ability to simultaneously manage multiple projects with varying timelines and deadlines.
Experience coordinating events and staff /volunteer activities.
Flexible to work evenings and weekends as needed.
Skilled in Microsoft Office including Word, Excel and Power Point.
Experience using Classy/GoFundMe Pro or similar constituent engagement tools and Salesforce a plus.
Ability to travel up to 30% and work some evenings and weekends in support of ABTA events.
Ability to commute to Chicago office 1-2 days per week.

xrczosw The ABTA does not discriminate because of race, color, sex, sexual orientation, age, religion, national origin, or disability in accordance with applicable laws.