Event Coordinator

1 day ago

Chicago, Illinois, United States Josephinum Academy Full time

About Josephinum Academy of the Sacred Heart

Josephinum Academy is an all-girls school founded in 1890. Located in Wicker Park, we have a 136-year history of educating and empowering primarily underserved and ethnically diverse young women from neighborhoods across the city of Chicago. We measure success one student at a time, and we seek to provide an education that meets the needs of the whole child. The small class sizes and exceptional faculty allow us to focus on understanding the educational needs of each student, helping students discover their unique gifts and fostering a passion for excellence in education, service, and faith.

Job Purpose

The Events Coordinator is responsible for planning and executing fundraising and friendraising events in order to raise money and promote the Jo's mission while upholding the vision, values, and standards of the school.

Job Responsibilities

● Event Planning & Execution: Plan events from concept to execution, including defining goals, establishing timelines, selecting venues, and managing on-site operations.

● Fundraising & Sponsorship: Cultivate, solicit and secure sponsors and in-kind donations. Coach participants in peer-to-peer fundraising efforts to meet revenue targets.

● Budget Management: Create and manage event budgets, track expenses, handle payments, and conduct post-event financial analysis.

● Vendor & Logistics Coordination: Establish and maintain relationships with vendors, suppliers, caterers, and entertainers, negotiating contracts and ensuring timely delivery of services.

● Marketing & Outreach: Laise with the Manager of Marketing & Communications to promote events and communicate with attendees and sponsors.

● Volunteer & Staff Management: Recruit, train, and oversee event volunteers and staff. Work with the Board of Directors Development Committee and Associate Board as needed on event initiatives.

Essential Skills & Qualifications

● Problem-solving and adaptability to address unexpected challenges.

● Ability to manage multiple priorities and meet deadlines under pressure.

● Proficiency with event management software, CRM systems, and Google suite.

● Flexibility to work evenings and weekends as required.

● Familiarity with basic financial processes (invoicing, reconciliation, tracking expenses).

● Strong project management skills.

● Exhibit good judgement, tact, and has ability to maintain a professional demeanor and the highest level of professionalism.

● Exemplary organizational skills and efficiency in completing tasks as assigned.

● Strong attention to detail.

● Excellent verbal and written communication skills

● Ability to work independently, be a self-starter, and be creative and flexible to meet the needs of the organization.

● Possess collaborative team skills to effectively work with others.

● Commitment to the school's mission.

● Experience working in either a school, non-profit, or for-profit organization.

Job Type: Contract

Pay: $ $40.00 per hour

Expected hours: 10 – 25 per week

Work Location: Hybrid remote in Chicago, IL 60622

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