Executive Administrative Assistant Needed Immediately
3 weeks ago
We’re currently looking for an executive assistant to be a supportive force who empowers our senior leadership. The ideal candidate will be a proactive problem solver with exceptional communication skills and meticulous attention for details. This person should have experience working in an office environment, performing administrative duties, and providing support to managers. Given the dynamic nature of the executive landscape, we rely on executive assistants to be flexible and consistent while maintaining the confidentiality of high-level systems and operations.
Objectives of this role
Support the CEO primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently
Maintain and refine internal processes that support high-ranking executives companywide, and coordinate internal and external resources to expedite workflows
Manage communication with employees by liaising with internal and external executives on various projects and tasks
Plan and orchestrate work to ensure that senior executives’ priorities are met, organizational goals are achieved, and best practices are upheld
Responsibilities
Manage professional and personal scheduling for CEO, including agendas, mail, email, phone calls, client management, and other company logistics
Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals
Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
Maintain professionalism and strict confidentiality with all materials
Organize team communications and plan events, both internal and off-site
-
Gibsonton, FL, United States Solé Construction Partners Full timeAre you a proactive, highly organized professional who thrives on keeping multiple executives firing on all cylinders while driving efficiency across the entire organization? We’re looking for an Administrative Assistant who lives for complex calendar management, anticipates needs, and makes everyone around them more effective. Reporting directly to the...
-
Miami, FL, United States Eastdil Secured Full timeEastdil Secured is the global real estate investment bank that uniquely combines commercial real estate and capital markets expertise. We provide truly independent advice with the mission to drive value for our clients through creative, actionable ideas and flawless execution. Our knowledge-driven team is comprised of remarkable people who are seamlessly...
-
Orlando, FL, United States Laser Photonics Corporation Full timeLASE) is a recognized leader in industrial-grade laser material processing equipment with over 30 years of expertise. Trusted by renowned companies across industries like medical, aerospace, automotive, defense, shipbuilding, and nuclear, our systems meet the highest standards. Known for eco-friendly and maintenance-free laser systems, our products excel in...
-
Miami, FL, United States American Tinnitus Association Full timeRole Summary The Executive Assistant is a key support role responsible for ensuring smooth day-to-day operations within ATA. Reporting to the Chief Executive Officer (CEO), this position provides high-level administrative support, manages board activities, maintains complex calendars, and oversees internal coordination of the team. This role is hybrid and...
-
Miami, FL, United States Howden Full timeWe are united by a shared passion and no-limits mind-set, and our strength lies in our ability to collaborate as a powerful international team comprised of 20,000 employees spanning over 100 countries. Our people are our biggest asset as well as our largest shareholder group and are everything that makes us unique; our inclusive culture, the quality...
-
Executive Administrative Assistant, Senior
3 weeks ago
Boca Raton, FL, United States Shoes For Crews Full timeWe hire talented people who support our values and provide training and coaching to our crew to meet their career objectives. It’s much more than a great place to work, it’s where our crew looks forward to Monday, not Friday. Generous Health Benefit Package (some at NO cost) Paid vacation, holidays, and sick leave Hybrid and remote schedules ...
-
Executive Administrative Assistant, Senior
2 weeks ago
Boca Raton, FL, United States Shoes for Crews Full timeWe hire talented people who support our values and provide training and coaching to our crew to meet their career objectives. It's much more than a great place to work, it's where our crew looks forward to Monday, not Friday. Generous Health Benefit Package (some at NO cost) Paid vacation, holidays, and sick leave Hybrid and remote schedules Employee...
-
Executive Administrative Assistant
3 days ago
Boca Raton, Florida, United States The Lynch Consultants Group, LLC Full timeJob SummaryWe are seeking a highly organized and proactive Executive Administrative Assistant to support the firm. This role requires proficiency in various administrative functions. The ideal candidate will be responsible for managing calendars, coordinating projects, handling correspondence, and providing comprehensive administrative support to ensure...
-
Miami Springs, FL, United States Howden Full timeTogether, we have pushed the boundaries of insurance. We are united by a shared passion and no-limits mind-set, and our strength lies in our ability to collaborate as a powerful international team comprised of 20,000 employees spanning over 100 countries. Our people are our biggest asset as well as our largest shareholder group and are everything that...
-
Plantation, FL, United States Insight Global Full timePosition: Executive Assistant 12 Month Contract to Hire Hybrid Remote: Plantation, FL (3 Days On Site, 2 Remote) Pay Rate: $37-$43 Hourly Looking to HIRE RIGHT AWAY!! Must Haves: ~5+ years of Executive Assistant Experience ~ Experience supporting Executive Leaders (this position will be supporting four C-Level Executives) ~ time management,...
