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Administrative Assistant: Program
1 month ago
Associate: Programs / $$$ / 4 Day Workweek / AMAZING BENEFITS / Great Leadership / Generous 401k contributions / Growth Opportunity and more If your skills, experience, and qualifications match those in this job overview, do not delay your application. This Jobot Consulting Job is hosted by: Jillian Morgan Are you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume. Salary: $20 - $25 per hour A bit about us: We are seeking a dynamic, highly organized, and detail-oriented individual to join our team as a Program & Grants Coordinator. This exciting role offers the opportunity to work in a fast-paced, philanthropic environment, providing critical support to our consulting team and managing a portfolio of grants. The ideal candidate will have a passion for nonprofit work, a background in grantmaking, and a knack for administrative tasks, including Microsoft Office Suite, document preparation, answering calls, and scheduling meetings. If you are a proactive, communicative professional with excellent written and oral skills, we would love to hear from you. The ideal Program & Grants Coordinator has 3+ years of experience in nonprofit/philanthropy, as well as experience supporting capacity building/grant making and administrative support skills. The Program & Grants Coordinator will be supporting the staff who are making the grants and providing capacity. The ideal Program & Grants Coordinator also has experience creating reports and summaries, project management experience, as well as calendar management and event planning The top three skills that are key for this role are: a. Supports planning, organizing and managing projects, including: tracking and managing of timelines; coordinating with staff, partners and grantees; drafting and disseminating documents; and maintaining organized records. 2. Ensure data entered (self and others) remains accurate, complete and consistent, ensuring its reliability and trustworthiness. 3. Conducts research and analysis related to potential initiatives and projects. This opportunity starts off on a temp to hire basis receiving AMAZING benefits as a contractor (75% paid for employee, 25% for dependents). as well as 401K and sick time This is a fully onsite position, working 36 hours/week, Tuesday-Friday Why join us?4 DAY WORK WEEK Amazing benefits even as a contractor: 75% paid for employee and 25% for dependents 401k & Match, as well as 401K as a contractor PTO and Paid Holidays; sick time as a contractor GROWTH Amazing organization and leadership Job Details Responsibilities: As a Consulting Program & Grants Coordinator, you will: 1. Coordinate and manage a diverse portfolio of grants, including tracking deadlines, preparing reports, and ensuring compliance with grant requirements. 2. Provide administrative support to the consulting team, including scheduling meetings, managing calendars, and preparing documents. 3. Greet visitors, answer calls, and respond to emails in a professional and courteous manner. 4. Maintain office efficiency by ordering supplies, organizing files, and managing databases. 5. Work closely with the consulting team to develop and implement program strategies. 6. Assist with the preparation of presentations and reports for internal and external stakeholders. 7. Collaborate with team members to ensure smooth and efficient grant processes. 8. Participate in the development and implementation of organizational policies and procedures related to grantmaking. Qualifications: The successful candidate must have: 1. A minimum of 5 years of experience in a similar role, preferably in a nonprofit or philanthropic setting. 2. Proven experience with grantmaking, including tracking, reporting, and compliance. 3. Exceptional written and oral communication skills, with the ability to communicate complex ideas clearly and effectively. 4. Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook. 5. Strong organizational skills, with a keen attention to detail and the ability to manage multiple tasks simultaneously. 6. Experience in scheduling meetings, managing calendars, and providing high-level administrative support. 7. A customer-focused approach, with the ability to greet visitors and answer calls in a professional and courteous manner. 8. A proactive attitude, with the ability to anticipate needs, solve problems, and take initiative. Preferred qualifications: 1. Grant experience, particularly in a nonprofit or philanthropic setting. 2. Experience in document preparation and report writing. 3. Knowledge of the nonprofit sector and philanthropy. 4. Experience in ordering office supplies and managing office systems. Join us in making a difference through your skills and experience. We look forward to your application Interested in hearing more? Easy Apply now by clicking the "Apply Now" button. Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance. Information collected and processed as part of your Jobot candidate profile, and any job applications, resumes, or other information you choose to submit is subject to Jobot's Privacy Policy, as well as the Jobot California Worker Privacy Notice and Jobot Notice Regarding Automated Employment Decision Tools which are available at /legal. By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from Jobot, and/or its agents and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. xrczosw You can reply STOP to cancel and HELP for help. 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