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Operations Supervisor

4 weeks ago

Northport NY, United States Veterans Affairs, Veterans Health Administration Full time

Summary The Incumbent functions as the Operations Supervisor who is responsible for the total operation, maintenance, and repair of the roads and grounds of the Northport VA Medical Center (VAMC) as well as maintenance and repair of heavy equipment, and all phases of the VAMC's Signage Program for building's interior/exterior signage. Responsibilities Duties include but are not limited to: Planning: Planning comprehensive programs for; the operation, maintenance, and repair of the roads, grounds, heavy duty vehicles and equipment assigned for these purposes and the Directional Graphics Signage Program at the Medical Center. Organize and direct all assigned resources, determines operating and maintenance requirements, forecast material and man hour requirements, and establish appropriate schedules for each unit under his/her supervision. As the sole supervisor, the incumbent has primary responsibility for the significant and complex administrative segment of Operations including budgets and managerial reporting documentation as well as manpower usage. He/ she participates with the service chief/ assistant chief in initial planning of current and future work schedules, staffing needs, estimates and recommendations as to scheduling projected work. Works independently establishing priorities and work sequences and plans work assignments based on policies and operations set by higher management. He/she also constantly maintains long and short range plans for equipment repair, overhaul or replacement. This position will require a great deal of cooperation with the Fleet Coordinator to effectively arrange for vehicles to be transported off facility grounds to commercial locations or on site by grounds personnel for repair and service. Must maintain an updated snow removal plan which provides for personnel call back procedures, adequate safe parking areas and removal of snow and ice to minimize any inconvenience to patients, staff and visitors. The incumbent must be on station during all snow events regardless of the time of day, to oversee the snow removal efforts of the vendor as well as in-house staff when utilized. As a Contracting Officers Representative (COR), the incumbent works closely with the VISN contracting Office, following all regulations and laws in setting up approved contractors for all aspects of maintenance and repair, snow removal, etc. obtains bids. He/she reviews invoices and statements for accuracy, check that the work had been successfully and completely accomplished and authorizes payment accordingly. Assigned functions encompass work operations of great scope and complexity and include maintenance and repair of equipment; enters into service agreements for fuel and related services for VA owned vehicles and, but not limited to farm equipment (i.e. pay loaders, backhoes and graders) with other Federal agencies when cost and other considerations indicate a benefit to the government will result. Work Direction: The incumbent is responsible for applying the necessary supervisory skills required techniques in organizing subordinates into working units capable of performing productive work in the area of responsibility. Investigates work related problems such as excessive costs and/ or low productivity and determines causes. Implements corrective actions to resolve work problems and recommends solutions to staffing problems. The incumbent evaluates the performance and maintenance capability of each unit, in terms of available manpower and materials to determine work priorities, objectives and assignments. Develops and implements plans for operational performance improvement. The incumbent must adjust work schedule to meet on-going operational workload demands. Inspects areas for work compliance and utilized employee skills to accomplish work in the most efficient manner. Administration: The incumbent is responsible for a full range of administrative duties including funds control, recordkeeping and supervisory personnel practices. Is responsible for the administrative aspects of running Operations including preparing recurring and non-recurring reports as requested by upper management, the VISN, VACO, etc. Maintains daily logs of time and attendance. The incumbent is responsible for controlling all fund expenditures from the control points assigned to each section. The incumbent is responsible for the preparation and submittal of time and attendance records for each employee, labor job time cards and annual performance prating plans for each employee. The incumbent performs all supervisory functions including employee selections, promotions, grievances, disciplinary actions and annual performance ratings, coordinating with upper management. Must constantly maintain a working knowledge and understanding of established policies, procedures and regulation relating to personnel management practices. The incumbent conducts training programs to develop employees for positions requiring a higher degree of mechanical skill in order to have qualified personnel available at all times. Other duties, as assigned. Work Schedule: Monday - Friday 8:00 AM - 4:30 PM Position Description Title/PD#: Operations Supervisor/PD03279A Critical Skills Incentive (CSI): Not Approved Relocation/Recruitment Incentives: Not authorized Requirements Conditions of Employment You must be a U.S. Citizen to apply for this job Selective Service Registration is required for males born after 12/31/1959 You may be required to serve a probationary period Subject to background/security investigation Pre-employment physical required Selected applicants will be required to complete an online onboarding process Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/25/2025. EXPERIENCE: A specific length of training and experience is not required, but you must show evidence of training or experience of sufficient scope and quality of your ability to do the work of this position. Evidence which demonstrates you possess the knowledge, skills, and ability to perform the duties of this position must be supported by detailed descriptions of such on your resume. Applicants will be rated in accordance with the OPM Federal Wage System Qualification Standards. SCREEN-OUT ELEMENT: Your qualifications will first be evaluated against the prescribed screen out element, which usually appears as question 1 in the on-line questionnaire. Those applicants who appear to possess at least the minimal acceptable qualification requirement are considered for further rating; those who do not are rated ineligible and are eliminated. The potential eligibles are then rated against the remainder of the Job Elements: Equipment Assembly, Installation, Repair Interpret Instructions, Specifications (includes blueprint reading) Lead or Supervise Materials Measuring Instruments Technical Practices Use and Maintain Tools and Equipment Preferred Experience: Supervisory experience, experience in grounds operations Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. Physical Requirements/Working Conditions: The incumbent will be required to work in all weather conditions especially inclement weather as necessary. The position requires frequent walking in various terrain and gradients. Position also requires standing, sitting, stooping, bending, lifting up to 50lbs. and climbing stairs. Incumbent should be able to grasp, reach above head, twist, and turn, hear (WITHOUT hearing aid), and see (with glasses). Push and pull. Education Not applicable. Additional Information Receiving Service Credit or Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. Selected applicants may qualify for credit toward annual leave accrual, based on prior work experience or military service experience. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. Pursuant to VHA Directive 1193.01, VHA health care personnel (HCP) are required to be fully vaccinated against COVID-19 subject to such accommodations as required by law (i.e., medical, religious or pregnancy). VHA HCPs do not include remote workers who only infrequently enter VHA locations. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination before your start date. The agency will provide additional information regarding what information or documentation will be needed and how you can request a legally required accommodation from this requirement using the reasonable accommodation process. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement. Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. Veterans Affairs, Veterans Health Administration