Payroller

SNF Payroll & HR serves skilled nursing facilities and other lines of business across the United States.
Taking the time to understand our clients’ labor force and HR needs, we create a tailored software solution for them that incorporates workforce management, applicant tracking, talent management, learning management, and performance management plus employee data.

We help our clients leverage all the benefits of HR analytics with tailored payroll and benefits software. That way they can leave the back-end process to us, and get back to doing what they do best: serving their patients and customers

In this role, you will strengthen the operational backbone that powers our Payroll & HR services across the healthcare industry. You will tackle complex data challenges, build smarter workflows, and bring clarity to the numbers that drive critical decisions for our clients.

If you’re hungry for ownership, ready to grow, and excited to make a measurable impact, you’ll excel here.

The Payroll Intelligence & Systems Specialist is responsible for overseeing all core data, compliance, and reporting functions on behalf of our clients’ operations within the healthcare sector. This role ensures accurate and timely PBJ submissions, maintains integrity of general ledger outputs, manages system configurations across our HRIS/Payroll platforms, and delivers high-quality operational reporting as a pivotal service of SNF. The ideal candidate is detail-driven, technologically savvy, and familiar with healthcare payroll and staffing requirements.

Payroll-Based Journal (PBJ) Management
Prepare, validate, and submit all PBJ files to CMS for skilled nursing and healthcare clients.
Ensure accuracy of hours, job codes, pay types, and facility census data.
Monitor submission windows and proactively communicate deadlines and discrepancies.
Work with facility administrators, schedulers, and payroll teams to resolve PBJ data issues.
Maintain audit trails and documentation for compliance.
General Ledger (GL) & Financial Mapping
Maintain and update GL mappings for payroll and labor cost allocations.
Perform regular audits to ensure accurate postings to client financial systems.
Collaborate with Accounting departments to troubleshoot variances or missing entries.
Provide support during month-end close related to payroll journal entries.
Systems Administration & Configuration
Serve as the internal expert for our HRIS/Payroll platform (Isolved).
Manage system setups, configuration changes, user permissions, and integrations.
Identify system inefficiencies and recommend workflow or configuration improvements.
Support new client onboarding with system builds, GL mapping, PBJ setup, and data validation.
Ensure accuracy and consistency across labor, payroll, compliance, and financial reports.
Analyze trends related to overtime, labor costs, staffing compliance, and productivity.
Provide insights that support operational decisions and client performance.

3–5 years of experience in payroll, HRIS administration, PBJ management, or related healthcare operations.
~ Strong understanding of CMS PBJ rules, job codes, and reporting structures (healthcare required).
~ Experience with GL mapping, payroll journal entries, and labor cost reporting.
~ Proficiency with HRIS/Payroll systems (e.g., Advanced Excel skills (v-lookups, pivot tables, formulas) and strong analytical abilities.

· Experience supporting multi-facility healthcare organizations (SNF, ALF, Home Health, etc.).
~ Exceptional attention to detail, accuracy, and data integrity.
· Proficiency in data visualization tools (e.g., Tableau, Power BI) and SQL
· Familiarity with statistical analysis and machine learning concepts

Optional work-from-home two days per week after initial training period
· Medical, dental, vision, and life insurance
· We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, gender identity, sexual orientation, age, marital status or disability status, or any other characteristic protected by Federal, State or Local law.