URGENT LEGAL SECRETARY LITIGATION

Freeman Mathis and Gary, LLP is a rapidly growing national litigation law firm and we are seeking an enthusiastic litigation secretary to join our Seal Beach team. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm:
Are you the right applicant for this opportunity Find out by reading through the role overview below.
• Helpful, Congenial, Personable, Positive
• Unpretentious, Approachable, Respectful, Team Oriented
• Accountable, Takes Ownership, Corrects Mistakes
• Organized, Timely, Confidential, Responsive (within 24 hours)

Essential Duties and Responsibilities:
Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
Prepare and collect conflict of interest checks, open new files and maintain client files
Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
Make client and client-related appointments for attorneys as necessary
Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members

Qualifications and Experience:
Minimum two years litigation secretarial experience
Experience maintaining paperless files. iManage experience a plus
Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
Must successfully pass a background and drug screen

What we offer you
~ Competitive compensation
~ Comprehensive benefits package, including medical, dental, and vision
~ HSA and FSA plans available for employees and dependents
~ Work-life balance
~ Generous PTO policy
~401K plan including a 3% Employer Safe Harbor contribution
~1.5% Profit Sharing contribution
~ Firm paid life insurance and long-term disability
~ Employee Assistance Program
~ Year-end bonuses and referral fee programs
~ Regular firmwide socials and events
~ Positive firm culture


EEO Statement
Freeman Mathis & Gary, LLP (FMG) is committed to providing equal employment opportunities to all applicants and employees by maintaining a workplace free of discrimination based on race, color, religion, sex, national origin, age, disability, genetic information, or any other protected status as provided by law. FMG complies with all applicable federal, state, and local laws. This position is subject to our drug‑free workplace policy, which includes the ability to pass a pre‑employment drug screen. xrczosw Employees may be subject to reasonable‑suspicion drug testing in accordance with Firm policies outlined in the Employee Handbook.