Executive Admin Assistant 3
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Description
"All candidates must be directly contracted by ASK Consulting on their payroll and cannot be subcontracted. We are unable to provide sponsorship at this moment".
Job Title: Executive Admin Assistant
Location: Plano, TX-75023
Duration: 12-months
Pay Rate: $35/hr/W2
Schedule: Fully onsite
Job Responsibilities:
- Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
- Review and approve invoices, reports, memos, letters, financial statements, and other documents.
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
- Prepare agendas and make arrangements for committee, board and other meetings.
- Make arrangements for travel, planning meetings, etc.
- Submission of travel and other expense sheets for the supported leaders as well other administrative submissions needed like IT requests
- Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc,
- Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively
- Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access if needed
- Triage and do basic troubleshooting for hardware. Software and phone issues. office supply management, and other general office management functions
- Liaison with customer and internal exec level
- Develop and maintain cross divisional relationships with other admin assistants
- Handle adhoc admin duties as they arise
Skills:
- Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
- Expert ability to work independently and manage ones time.
- Expert ability to keep information organized and confidential.
- Expert ability in event planning, budgeting, etc.
- Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner
- Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.
- (OPTIONAL) Bilingual in Korean and English
Education/Experience:
- 2 year degree or equivalent work experience
- 5-7 years experience required.
- Experience working with executives mandatory
About ASK: ASK Consulting is an award-winning technology and professional services recruiting firm servicing Fortune 500 organizations nationally. With 5 nationwide offices, two global delivery centers, and employees in 42 states-ASK Consulting connects people with amazing opportunities
ASK Consulting is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all associates.
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