Accounts Payable Specialist FL

4 weeks ago

Fairfield CA, United States Flooring Liquidators LLC Full time

Summary/objective
Below covers everything you need to know about what this opportunity entails, as well as what is expected from applicants.
Manages the process of vendor payments, from entering invoices, general ledger coding transactions, comparing rates/quantities to purchase orders, and running weekly check runs. This person will be working directly with vendors regarding bill discrepancies and resolving other accounts payable-related issues.
Essential functions
Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

CPRs (Customer Payment Register)
Open, sort, and distribute the mail accordingly
Entering all store payables for 19 branches and 2 warehouses code accordingly for AP
Manager to process checks each week (100-150 checks)
After signing the checks, put the checks together and get them ready for mailing and/or put
In the warehouse, truck transfer bags
Scan any documents to Randall (Controller) or Carole (AR) in the Fresno office.
Filing of payables invoices and paperwork in the file room
Box and create payable files for the new fiscal year
Vendor Statements-reconciling of vendor accounts
Print invoices from the AP mailbox
Assist the Accounts Payable Clerk and/or perform any other administrative duties.
Take certified mail to the post office
Order office supplies
Competencies
Analytical Thinking - Applies logic to solve problems and get the job done
Client Service - Responds to the clients and anticipates their needs
Conflict Resolution - Works to resolve differences and maintain work relationships
Decision Making - Makes decisions and takes responsibility for them
Ethics - Fosters a diverse and respectful workplace
Even Temperament - Controls emotions without retaliating against negative behavior
Excellent Communication - Uses language effectively to gather information and facilitate an exchange of ideas
Flexibility - Adapts to changes while remaining focused on goals, applies knowledge to new circumstances
Initiative - Remains proactive when suggesting improvements and solving problems
Interpersonal Relations - Exhibits respect and understanding of others to maintain professional relationships
Persuasive Communication - Displays verbal and written communication that influences others
Problem Solving - Solves problems while ensuring rules and directives are followed
Supervisory responsibilities: None
Work environment: Office environment
Physical demands: Repetitive movement of hands and fingers - typing and/or writing
Occasional standing, walking, stooping, kneeling, or crouching
Reach with hands and arms, talk and hear
Travel required: To and from the bank and/or the post office daily (mileage reimbursed)
Required education and experience:
High school diploma, GED, or equivalent
Previous accounts payable experience
Attention to detail, data entry skills
Adeptness in 10 Key Accounting
Microsoft Word/Excel experience
Coding Invoices experience
Various Accounting duties, such as reconciliations, journal entries, and other accounting duties as needed
Attentive, ability to work independently, and prioritize tasks
Demonstrated communication, customer service, and interpersonal skills, especially with both technical and financial backgrounds
Preferred education and experience:
~2+ years of experience in an A/P role, fast paced environment
~ RollMaster software experience

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