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Accounting Representative

2 months ago

Tallahassee FL United States Florida State University Full time
Job Title: Accounting Representative (Finance & Administration) - Medicine
Location: Hybrid
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57544
Department College of Medicine, Finance & Administration

Responsibilities This position provides financial and accounting support to the Research Accounting unit at the College of Medicine.

Conducts daily reconciliation of payroll and expense details for assigned College of Medicine (COM) budgets. Ensures any needed corrections are completed in a timely manner. Maintains proper electronic documentation, ensuring files are complete. Serves as P-Card purchaser for the College of Medicine. Serves as a liaison to assigned departments in providing training and problem-solving skills for any purchasing, inventory, and travel issues that arise.

Responsible for maintaining internal accounting records for assigned College of Medicine budgets. This includes recording information into SharePoint and other internal recording keeping systems utilized to reconcile departmental records to OMNI/BI. Responsible for the audit of encumbrances assuring that all documentation and funding to support requested payment is adequate and in accordance with University policies and procedures and that appropriate University approvals have been obtained. Serves as P-Card back-up proxy which includes auditing, coding in OMNI and reconciling in SharePoint charges for assigned P-Cards.

Responsible for creating, processing, auditing, and reconciling invoices in web course (College of Medicine's data management tracking system) matching faculty and student course hours, course duration, payment recipient information for physician or physician's business entity and percentage of payment based on participation in clinical rotation for payments at six regional campuses, two training sites, and main campus Office of Medical Education preceptors, including facilitating the Foundation donation payment process.

Prepares and processes the required FSU forms for payment of travel and expenses assuring that all documentation and funding to support requested payment is adequate and in accordance with University policies and procedures and that appropriate university approvals have been obtained. Creates requisitions in OMNI and SpearMart for processing. Responsible for timely preparation, coordination, tracking and routing of required documentation for vendor purchase orders/invoices through the department for receiving/budgetary authorization to accounts payable. Communicates with vendors concerning purchase orders, invoices and shipping dates. Prepares, processes, and tracks Electronic Payment Request Forms (ePRFs) and Departmental Online Journals (DOLs) for College of Medicine budgets as assigned.

Prepares and/or reviews monthly ledger and P-Card reconciliations and financial reports for management and analysts to review to ensure compliance with University policies and guidelines. Consults with and apprises Accounting Specialists of any issues related to reconciliation. Assists Accounting Specialists, Analysts, and management in advising College of Medicine departmental staff of budget status. Position intakes checks and cash for travel, expenditure reimbursements and foundation donations.

Prepares OMNI/BI/SharePoint reports and performs OMNI/BI queries and SharePoint updates as assigned. Researches differences between internal records and OMNI/BI data and reports discrepancies to analysts and/or takes corrective action. Creates and maintains folders for new department IDs in SharePoint and assures OMNI set up is correct. Produces monthly management reports in a specified format.

Assists with opening College of Medicine mail delivered to College of Medicine Finance and Administration and logging in payments as needed. Runs occasional errands. Performs other related duties as identified by supervisor or College of Medicine management required to assure the efficient operation of College of Medicine Accounting. Promotes an atmosphere of teamwork in accomplishing the mission and goals of Finance and Administration to include participating in the delivery of financial support services for special projects or in meeting key departmental deadlines.

Qualifications Bachelor's degree; or high school diploma/equivalent and equal to four years. (Note: post-high school education can substitute for experience at the equivalent rate.)

Preferred Qualifications
  • Florida or Georgia Driver's license.
  • Ability to communicate effectively verbally and in writing.
  • Ability to establish and maintain effective working relationships.
  • Ability to perform accurately in a detail oriented environment.
  • Ability to prioritize, organize and perform multiple work assignments simultaneously.
  • Ability to compile, review, and reconcile data for accuracy, completeness, and compliance.
  • Knowledge of and ability to interpret and apply related federal, state, and local laws, ordinances, rules and regulations.
  • Knowledge of and the ability to interpret and apply related University policies, procedures, principles, and practices.
  • Knowledge of applicable computer applications and basic computer functions.
  • Knowledge of accounting systems and practices.
  • Knowledge of electronic data processing as it applies to fiscal and accounting activities.
  • Knowledge of and ability to apply Generally Accepted Accounting Principles (GAAP).
  • Knowledge of the concepts, principles, and practices of data collection.
  • Knowledge of collection and/or cash handling procedures and ability to perform monetary transactions.
Contact Info Rob Montgomery

University Information One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there's the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow's news

Learn more about our university and campuses.

Anticipated Salary Range Anticipated starting salary of $37,000, commensurate with education and experience.

FSU Total Rewards FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply If qualified and interested in a specific job opening as advertised, apply to Florida State University at . If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select "yes" to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation , or call FSU Human Resources at .

Considerations This is an USPS (University Support Personnel System) position.

This position requires successful completion of a criminal history background check .

This position is based in Tallahassee and is eligible for a hybrid work schedule.

This position is being re-advertised. Previous applicants need not reapply.

Equal Employment Opportunity An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.

FSU's Equal Opportunity Statement can be accessed at: .