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Lead Front Office Associate

1 month ago

Saint Louis, United States RAYUS Radiology Full time

RAYUS now offers DailyPay Work today, get paid today
RAYUS Radiology, formerly Center for Diagnostic Imaging and Insight Imaging, is looking for a Lead Front Office Associate to join our team. We are challenging the status quo by shining light on radiology and making it a critical first step in diagnosis and proper treatment. Come join us and shine brighter together As a Lead Front Office Associate, you will be responsible for providing services to patients and referring professionals by answering phones, scheduling appointments, cheerfully greeting and registering patients and performing other duties as assigned. Takes on a leadership role with the greater administrative team; from process improvements, staff planning, training and supervision.
This is a full-time position working 40 hours per week; shifts are Monday through Friday, 8:30am - 5:30pm. Shifts may vary with rotational Saturdays. 
 
ESSENTIAL DUTIES AND RESPONSIBLITIES:
(55%) Registration

Greets in and checks-in of patients scheduled for imaging services; processes payment as needed
Answers phones and handles calls in an efficient and friendly manner
Fields calls appropriately for center associates
Acts as liaison between technologists and the patients waiting for exams and relays messages regarding scanner status and other clinic information
Maintains front office lobby area by straightening magazines, organizing coffee supplies and assisting with general office clean up
Orders office supplies as needed
Maintains supply of patient information sheets
Pushes imaging via electronic interfaces
Completes confirmation calls and provides preparation instructions to patient
Faxes reports, billing information, and medical release forms as requested

(25%) Scheduling & Insurance

Schedules patients and enters orders
Checks all exams for pre-certification with patient's insurance company
Uses knowledge of insurance carriers (example Medicare) and procedures that require waivers to obtain authorization if needed prior to appointment
Handles release of information requests for patients, referring offices, other medical facilities, attorneys & insurance companies following Company guidelines
Assists with arranging interpreter services, transportation and hotel accommodations for patients when appropriate
Maintains an up-to-date and accurate pending-scheduling list
Maintains an up-to-date and accurate database on all current and potential referring physicians

(15%) Staff Support

Coordinates the training and onboarding of new associates Leads regular staff meetings and associate one-on-ones
Assists in the hiring process for new associates
Leads regular team meetings and associate one-on-ones
Monitors and approves timecards
Initiates and participates in annual performance evaluations, development and performance management of associates
Helps develop associate schedules to provide for planned time off, ensuring appropriate staffing levels and adequate coverage
Evaluates workflow and implements process improvements for the team
Ensures team has knowledge of company and department policies and corresponding procedures are in place
Supports associates ensuring highest level of patient satisfaction
Manages department in the absence of supervisor and coordinates schedule to ensure appropriate coverage
Leads special projects and/or committees, as assigned

(5%) Performs other duties as assigned