Pivotal Solutions | Financial and Administrative Manager- Melbourne, FL | melbourne, fl

3 weeks ago

melbourne, United States Pivotal Solutions Full time

Finance and Administrative Manager


Job Details/Responsibilities:

  • Financial Oversight:Lead the management of accounts payable, receivable, payroll, and general ledger activities.
  • Prepare and monitor budgets, forecasts, and financial reports for leadership review.
  • Ensure compliance with tax, financial regulations, and internal policies.
  • Manage cash flow to support business operations and strategic objectives.
  • Oversee external audits and coordinate with auditors for accurate reporting.

Human Resources Management:

  • Develop and implement HR policies aligned with organizational goals.
  • Manage recruitment, onboarding, and employee training programs.
  • Administer employee benefits, compensation, and payroll systems.
  • Provide guidance on employee relations, conflict resolution, and workplace policies.
  • Ensure compliance with federal, state, and local labor laws.
  • Maintain accurate employee records and oversee HR reporting.
  • Administrative Leadership:Supervise administrative processes to ensure operational efficiency.
  • Manage vendor relationships and office resources, including supplies and facilities.
  • Oversee document management systems and maintain compliance with record-keeping standards.
  • Streamline administrative processes and identify opportunities for improvement.
  • Strategic Contributions:Partner with the leadership team to shape financial and HR strategies.
  • Provide data-driven insights to guide business decisions and improve performance.
  • Lead process improvement initiatives across finance, HR, and administration.
  • Compliance and Reporting:Ensure adherence to corporate policies, regulations, and industry standards.
  • Prepare and present detailed financial, HR, and administrative reports to management.
  • Serve as a liaison for audits, compliance reviews, and regulatory inspections.
  • Knowledge, Skills, and Abilities:Comprehensive understanding of financial principles, HR management, and administrative operations.
  • Advanced knowledge of payroll systems (e.g., ADP), financial software (e.g., Sage), and HR tools.
  • Strong leadership, communication, and collaboration skills.
  • Exceptional problem-solving abilities with a commitment to continuous improvement.
  • High level of discretion, professionalism, and attention to detail.


Qualifications/Background:

  • Bachelor’s degree in finance, Human Resources, Business Administration, or a related field.
  • Minimum of 2 years of experience in financial and HR management roles, preferably in manufacturing or healthcare industries.
  • Proven track record of managing cross-functional teams and achieving organizational goals.
  • Experience with compliance frameworks, including ISO and other industry standards.


Key Performance Indicators (KPIs):

  • Timeliness and accuracy of financial reports and HR documentation.
  • Effective recruitment, onboarding, and employee satisfaction rates.
  • Operational efficiency in administrative functions.
  • Successful completion of audits and regulatory compliance milestones.

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