Office Asssistant

Administrative Assistant

TalentoHC has partnered with an industrial manufacturer who is seeking a professional and experienced administrative assistant to join our growing team in the South Florida Area.

This role involves supporting day-to-day office operations, ensuring efficient workflows, and assisting various departments as needed. The ideal candidate will excel in organization, possess excellent communication skills, and be able to multitask effectively in a fast-paced environment.

Responsibilities:

• Coordinate daily office activities and manage the front desk.
• Answer, screen, and forward incoming calls, and handle correspondence.
• Order and maintain inventory of office supplies.
• Schedule and organize meetings, conferences, and team events.
• Manage calendars, arrange travel, and process reimbursements.
• Prepare and edit correspondence, reports, and presentations.
• Maintain and organize digital and physical files and records.
• Assist with data entry, billing, and expense reporting.
• Support HR and finance tasks, including onboarding, payroll processing, and maintaining records.
• Assist in various administrative tasks to support team members and management.

Qualifications:

• Proven experience as an administrative assistant, office assistant, or similar role.
• Bilingual (English/Spanish speaking and writing) computer literate, MS Office (Word, Excell, and Power Point), some QB knowledge or purchase orders software will help but not required,
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other standard office software.
• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize, and manage time effectively.

Education:

• High School diploma or equivalent; additional administrative or clerical training is a plus.

Talento Human Capital Management is an equal opportunity employer. People are at the center of what we do Our organization continues to thrive through our ongoing commitment to building an inclusive and diverse workforce from different backgrounds, perspectives, and skills is how.

People + Passion + Perseverance = Progress.

About Talento:

Talento Human Capital Management provides talent and organizational solutions enabling businesses to evolve beyond tactical human resources management. Our footprint spans across the Americas, Europe and Asia.