Randstad Global Capability Center | Executive Assistant
2 weeks ago
Role/Responsibilities
Objective: The purpose of the job is to provide administrative support to Chief Technology Officer and Managing Directors. Person must be based in Charlotte and work in-person at least 2 days each week (Usually Tuesday and Wednesday, but may require additional in-office days).
Core Responsibilities
- Provide high level support to include all aspects of administration with strong focus on calendar management, travel coordination and absorption of administrative tasks; uses initiative to relieve manager of detail work.
- Act as liaison for department to support groups within (i.e., Human Resources, Building Services, Technology, Investor Services, etc.) to ensure group’s needs are understood and met.
- Handles a wide variety of complex and confidential situations and resolves conflicts involving the clerical and administrative function of the office.
- Responsible for confidential and time sensitive material.
- May oversee aspects of personnel management for department including position management, on-boarding of new hires, promotions, transfers and terminations, timely completion of performance evaluations and periodic data integrity checks of Human Resources databases (i.e., SAP SuccessFactors). Also includes ad hoc reporting of personnel information to department managing directors as requested.
- May oversee and maintain compensation budget for all current filled positions within group ensuring that all increases (including merit, promotion, compression, etc.) are processed accurately, within budget and communicated on a timely basis. Additionally, may be called upon to manage group’s open positions and reserve fund.
- Review and approve office supply and technology related requisitions to ensure that department budget is maintained and not exceeded.
- Following Technology’s guidelines, plan for and execute timely and budgeted upgrades of equipment for all associates including cell phones, blackberries, computers, monitors, printers, etc.
- Coordinate and plan department-wide events including group meetings, off-sites, outings and receptions taking care to stay within prescribed budget.
- Oversee department space usage, coordinating all moves, renovations, space upgrades, etc.
Qualifications
- 7+ years related experience working in a corporate environment
- Bachelor's degree
- To perform this job successfully, an individual must have advanced knowledge of Microsoft® Word, Excel, PowerPoint, Outlook, and internet navigation and research.
- Excellent organization, follow-up and time management skills
- Excellent interpersonal skills and phone manner
- Excellent verbal, written and presentation skills – ability to convey thoughts clearly and succinctly and, when required, to present before a group. Ability to independently compose general correspondence, memos and other documents for distribution to both internal and external clients of all levels.
- Knowledge of PeopleSoft, Concur, SAP SuccessFactors a plus
- Ability to multi-task and adapt to shifting priorities
- Ability to handle highly confidential matters with discretion
- Ability to interact comfortably and effectively with Senior Management
- Excellent judgment and decision-making skills
- Ability to work independently
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charlotte, United States Randstad Global Capability Center Full timeRole/ResponsibilitiesObjective: The purpose of the job is to provide administrative support to Chief Technology Officer and Managing Directors. Person must be based in Charlotte and work in-person at least 2 days each week (Usually Tuesday and Wednesday, but may require additional in-office days).Core ResponsibilitiesProvide high level support to include all...
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