Indotronix International Corporation | Executive Assistant MT | great falls, mt
5 days ago
Job Title: Senior Executive Assistant- Permanent Role
Location: Great Falls, MT 59405
Purpose of Position
- This dynamic role demands a high-performing go-getter with a “get it done” attitude and requires an administrative professional with a strong background in executive support in a corporate environment and at times will act as a project/assignment leader.
- The Senior Executive Assistant/Business Administrator will report to the President and the Director of Human Resources and is responsible for providing comprehensive leadership, planning, follow up and administrative support in various areas.
- This role plays a vital part in ensuring smooth business operations, efficient management of administrative tasks, and effective communication within the organization. The ideal candidate will anticipate needs, think critically, and offer solutions to problems with a high level of discretion, professionalism, and confidentiality.
- The individual in this position will need to possess strong organizational skills, attention to detail, and the ability to multitask effectively.
Position Requirements
· Bachelor's degree in business administration, management, communications, or a related field (or equivalent work experience)
· Minimum 5+ years’ experience in an administrative role directly reporting to a senior executive or team
· Familiarity with the energy sector is a plus.
· Experience handling a wide range of Human Resources, administrative and office support related tasks preferred.
Highly Proficient in Microsoft Office
· Familiarity with travel management systems and expense reporting tools is desirable.
· Experience planning and coordinating meetings, projects, and special events
Strong project and time management skills; ability to effectively prioritize workflow and stay on top of constantly changing priorities to drive projects to completion and to meet deadlines
· Excellent attention to detail and accuracy in handling documentation and records
· Ability to maintain confidentiality and handle sensitive information appropriately
· Effective communication skills, both verbal and written, to interact with individuals at all levels of the organization.
· Ability to work well independently and as part of a team; must have hands-on attitude for working in a small company environment
· Ability to adapt to changes in job responsibilities and/or work schedule
· Must enjoy the administrative challenges of supporting an office of diverse people
Physical Demands/Work Environment
· This position will be based in Great Falls, MT with limited travel to the corporate office in Palm Beach Gardens, FL
· This position is primarily office-environment based with substantial sitting and limited standing or walking required.
· Prolonged periods sitting at a desk and working on a computer by viewing computer monitors and typing.
· Occasional lifting, carrying and/or moving items up to 25 pounds at times.
· The noise level in the work environment is usually moderate
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
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