Administrative Assistant

1 month ago

timonium, United States Ultimate Staffing Full time

About This Job
The main purpose of this job is to provide general administrative support to one or more individuals at supervisory to middle level management
Essential Functions
* Compose correspondence of a highly confidential and complex nature
* Keep organized department records and ensure departmental efficiencies
* Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc.
* Create, maintain and edit documents, spreadsheets, files, and presentations
* Prepare routine correspondence and correspondence of a more confidential and complex nature
* Schedule appointments, screen phone calls, take messages and make travel arrangements
* Regular communication and interaction with customers and team members
* Coordinate activities and complete special projects
* Perform other duties as assigned

Knowledge Skills & Abilities Required
* Strong knowledge of standard office management equipment, systems and procedures
* Strong informal leadership skills
* Exercise independent judgment and take action under minimal supervision
* Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities
* Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills
* Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values
* Intermediate level proficiency with Microsoft Word, Excel and Outlook

Education & Experience
* High School Diploma or equivalent combination of education and experience required, Associate's degree preferred
* 4+ years related experience in an office environment required
* 2+ years work experience in a financial institution highly preferred

Desired Skills and Experience
About This Job
The main purpose of this job is to provide general administrative support to one or more individuals at supervisory to middle level management
Essential Functions
* Compose correspondence of a highly confidential and complex nature
* Keep organized department records and ensure departmental efficiencies
* Compile complex information for inclusion in reports or presentation materials such as preparing charts, graphs, tables, etc.
* Create, maintain and edit documents, spreadsheets, files, and presentations
* Prepare routine correspondence and correspondence of a more confidential and complex nature
* Schedule appointments, screen phone calls, take messages and make travel arrangements
* Regular communication and interaction with customers and team members
* Coordinate activities and complete special projects
* Perform other duties as assigned
Knowledge Skills & Abilities Required
* Strong knowledge of standard office management equipment, systems and procedures
* Strong informal leadership skills
* Exercise independent judgment and take action under minimal supervision
* Motivated and organized self-starter with strong attention to detail and the ability to manage multiple priorities
* Inquisitive, agile and strong team player with excellent written, verbal and interpersonal communication skills
* Ability to remain adaptable and resilient to all situations with an optimistic outlook and cast a positive shadow that is aligned with our culture and Core Values
* Intermediate level proficiency with Microsoft Word, Excel and Outlook
Education & Experience
* High School Diploma or equivalent combination of education and experience required, Associate's degree preferred
* 4+ years related experience in an office environment required
* 2+ years work experience in a financial institution highly preferred

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.

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