Executive Assistant

About NORDThe National Organization for Rare Disorders (NORD) is the leading independent nonprofit organization representing all patients and families affected by rare diseases. Come join our team and be part of the transformation and acceleration of research, and the development of evidence-based policy, care support and awareness campaigns to improve the lives of the 30 million Americans impacted by rare diseases. We offer a competitive compensation and benefits package along with a collaborative work atmosphere, opportunities for career growth and development, and flexible telecommuting options. Learn more at www.rarediseases.org.Position SummaryNORD is seeking a highly organized Executive Assistant to support the Chief Executive Officer (CEO) and Chief Strategy & Operations Officer (CSOO). This role is critical in managing daily priorities, coordinating calendars, and ensuring smooth communication and logistics across the executive team. In addition to executive support, this individual will oversee administrative operations at our MA office, which supports a small hybrid staff.The ideal candidate has experience supporting C-level executives, is proactive, detail-oriented, technologically proficient, and able to handle confidential information with discretion.This is a hybrid position with flexible remote work, but the Executive Assistant must be available to work on-site at least once per week, and as needed for projects and in-person meetings.Essential Duties And ResponsibilitiesExecutive SupportManage complex calendars and schedule internal and external meetings for the CEO and CSOOCoordinate travel arrangements and process expense reportsAnticipate scheduling conflicts and prepare daily briefings as neededSupport planning and follow-up for meetings, including drafting agendas, taking minutes, and tracking action itemsOffice Operations (MA)Serve as the primary administrative point of contact for the MA officeOpen and distribute mail weekly; maintain inventory of office suppliesLiaise with building management to address facility needsGreet visitors and manage the Quincy office phone lineBoard and Leadership SupportSchedule meetings and conference calls for the Board of DirectorsPrepare and distribute meeting agendas, materials, and other documentationMaintain accurate records of Board membership and contact informationSpecial Projects and CommunicationsDraft polished documents, presentations, and reports for internal and external useSupport cross-functional projects, team coordination, and process improvementsProvide administrative assistance to other team members as neededEducation/ExperienceBachelors degree or equivalent experience in business administration or related fieldMinimum of 5 years of experience in an executive support role, supporting C-level leadershipStrong track record of managing calendars, meetings, and administrative logisticsExperience in office coordination or facilities support is a plusKnowledge, Skills And AbilitiesStrong alignment with NORD’s mission and valuesHigh level of discretion and professional integrity when handling sensitive informationAdvanced proficiency with technology, including Microsoft Office Suite (Outlook, Teams, Word, Excel, PowerPoint) and Concur for expense managementOutstanding organizational and time management skills, with an ability to multitask and prioritize effectivelyStrong written and verbal communication skills; able to interact with colleagues and stakeholders at all levelsSolutions-oriented mindset and a collaborative, team-first attitudeSelf-starter who thrives in a hybrid work environment and adapts well to evolving prioritiesWorking ConditionsThis position may be hybrid or fully onsite to our Norwell, MA office.Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of this position.NORD is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status. #J-18808-Ljbffr