Administrative Analyst

Job Title Administrative Analyst Classification Administrative Analyst/Specialist Non-Exempt AutoReqId 552790 Department Student Life and Leadership Division Vice President, Student Affairs Office Salary Range Classification Range $4,799 - $6,992 per month (Hiring range depending on qualifications, not anticipated to exceed $4,799 - $5,347 per month) Appointment Type Ongoing Time Base Full Time Work Schedule Monday – Friday, 8:00 AM – 5:00 PM About CSUF Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development. We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development. As a member of the Titan Community, you’ll have access to a wide range of campus resources and experiences—including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program. Job Summary It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University’s mission and core values. We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish. About the Position: The Office of Student Life and Leadership is committed to providing support and fostering community engagement to empower students through involvement, leadership, and co-curricular learning opportunities to enhance their Titan Experience. We seek an exceptional individual to join our team as the Administrative Analyst (Administrative Analyst/Specialist Non-Exempt). The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness. Seeking a professional who possesses excellent budget management, customer service, and communication skills. The Administrative Analyst is responsible for the majority of administrative support and procedures for the Office of Student Life and Leadership. Under the general supervision of the Director of Student Life and Leadership, the Administrative Analyst provides scheduling and administrative support to the Director. Provides administrative support, customer service, leads support staff and monitors and maintains unit budgets. Serves as a liaison to Human Resources and Inclusive Excellence (HRIE). Monitor and maintain multiple budgets, providing up-to-date forecasting and projection reports currently for State, Philanthropic Foundation, State Budget, and Student Success Initiative Fees/Budget for the department. Initiates budget documents and budget planning meetings, processes authorizations, downloads and reconcile data, prepares reports, and processes documentation including requisitions, payment of invoices, check requests, travel, disbursements, and payroll. Assists the Director in overseeing day-to-day coordination of administrative operations including the development, implementation, and oversight of operational procedures to deliver service to students, departments, and employers. Functions as the department’s primary liaison to key campus departments. The Administrative Analyst oversees the venue approval process for outdoor venues, classrooms athletic spaces, and Kinesiology classrooms. Works with multiple stakeholders on their venue requests and provides excellent customer service to campus and community guests when processing venue requests. Initiates, analyzes, researches, and collects and prepares complex data of operating and financial reports, including time and attendance records, travel and expense reports, and personnel files. Provides and presents recommendations to management. Oversees purchasing and collection, deposits, and account maintenance. Coordinates work for support staff to assure timely completion of key responsibilities, quality service delivery, and effective teamwork efforts. Coordinates travel arrangements, make reservations, plan itineraries, and handles travel requests; make arrangements for meetings, retreats, and training. Organizes overall processes to hire, train, and oversee student employees for the Office of Student Life and Leadership. Identifies opportunities for service improvement and operational concerns and makes recommendations for improvements to the Director. Participates in meetings, in-service training sessions, retreats and planning conferences, and other professional development activities. Other duties as assigned. Essential Qualifications Bachelor’s degree from an accredited four-year college or university and/or the equivalent training and administrative work experience involving the study, analysis, evaluation, development or improvement of administrative policies, procedures, practices, or programs. Working knowledge of the general practices, program, or administrative specialty. Basic knowledge of and the ability to apply fundamental concepts. Working knowledge of budget policies and procedures. Ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, or administrative specialty. Knowledge of and the ability to apply basic methods and procedures used for research and statistical analysis. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques. Ability to make independent decisions, exercise sound judgment, handle multiple priorities, and organize and plan work assignments. Ability to compile, write, and present reports related to program or administrative specialty. Demonstrated ability to establish and maintain cooperative working relationships. A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position. Preferred Qualifications Knowledge of CSUF policies and procedures, particularly as they relate to budget, finance, travel, purchasing, foundation, advancement, and attendance with a track record of success in the application of these policies and procedures. Ability to work in a fast-paced environment with multiple interactions. Knowledge of risk management procedures such as insurance protocols and off-campus liability, as well as the ability to educate students in this area. Demonstrated critical thinking skills to initiate improvements in operations and situations based on independent analysis and problem-solving. License/Certifications A valid California driver’s license. Special Working Conditions Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator Additional Information California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose. Cal State Fullerton is an equal opportunity employer that prohibits discrimination based regardless of race, sex, color, ethnicity, national origin, or any other protected status. As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. The person holding this position is considered a general mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017. Multiple positions may be hired from this recruitment based on the strength of the applicant pool. If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position. Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment. Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process. Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will disqualify from consideration. California State University, Fullerton is not a sponsoring agency for staff or management positions (i.e., H1-B Visas). Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement. Hiring Preference On-Campus CSUEU Employees #J-18808-Ljbffr