First Recruiting LLC | Administrative Assistant | santa monica, ca
7 days ago
- Maintain and update the C-Suite Executive team calendar
- Coordinate logistics for calls, meetings, and events with the Lead Executive Assistant to ensure C-Suite Executive receives daily/weekly schedule, Requests and Reminders List
- Arrange travel for C-Suite Executive, including reserving hotels, ground transportation and dining reservations
- Prepare trip itineraries and directions - Ensure necessary materials and supplies are organized
- Answer phones and provide detailed messages to the C-Suite Executive
- Maintain and update documents, contacts, electronic files, and various record-keeping spreadsheets, prepare expense reports
- Assist with miscellaneous projects, requests, research, and tracking/reporting needs
- Serve as the primary liaison and the main point of contact for the C-Suite Executive Administration team and C-Suite Executives’ guests, facilitating seamless coordination of daily activities
- Oversee daily C-Suite Executive administration team operations, ensuring the C-Suite Executive office and meeting rooms are well organized, clean, and supplies are fully stocked
Minimum of 2 years of experience in an administrative role, ideally in a corporate office environment
Proficient in Word, Excel, Outlook and Teams, Workday and Concur
College Degree Preferred
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santa monica, United States First Recruiting LLC Full timeMaintain and update the C-Suite Executive team calendarCoordinate logistics for calls, meetings, and events with the Lead Executive Assistant to ensure C-Suite Executive receives daily/weekly schedule, Requests and Reminders ListArrange travel for C-Suite Executive, including reserving hotels, ground transportation and dining reservationsPrepare trip...
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