Executive Assistant
2 weeks ago
Role Overview This role is ideal for a proactive, adaptable professional who thrives wearing multiple hats. The Executive Assistant & People Manager oversees day-to-day administrative business operations, leads all HR and people functions, supports executive leadership, and contributes to marketing, branding, and visual communications initiatives. This individual will be a key culture carrier, someone who can communicate effectively at all levels, anticipate needs, and keep the organization running smoothly while continuously improving systems and processes. Key Responsibilities Business Operations Manage day-to-day administrative operational needs of the organization, ensuring efficiency across departments Develop, document, and improve internal processes and workflows Act as a central point of coordination between leadership, staff, and external partners Support facility operations and administrative needs at the High Performance Facility Assist leadership with strategic planning, project coordination, and execution Human Resources & People Operations Own all HR functions including recruiting, hiring, onboarding, offboarding, and employee records Serve as the primary point of contact for employees regarding HR policies, benefits, payroll coordination, and compliance Support performance management processes, employee development, and feedback cycles Help foster a positive, inclusive, and high-performance team culture Ensure compliance with employment laws and company policies Act as a trusted partner to the COO and leadership team Manage scheduling, communications, and follow-ups on key initiatives Prepare presentations, reports, and internal communications as needed Represent leadership professionally in internal and external interactions Marketing, Branding & Communications Support Assist with brand execution across internal and external touchpoints Support marketing initiatives, events, and partnerships as needed Create or coordinate basic graphic design assets, presentations, and branded materials Ensure consistency of brand voice and visual identity across platforms Qualifications & Experience Bachelor’s degree in Business Administration, Human Resources, Marketing, Communications, or related field (or equivalent experience) 5+ years of experience in business operations, HR, executive support, or a similar multifaceted role Experience working closely with C-suite or senior leadership Strong interpersonal skills with the ability to communicate effectively with diverse stakeholders Proven ability to manage multiple priorities in a fast-paced environment Comfort taking initiative, learning new skills, and stepping into unfamiliar challenges Skills & Attributes Highly versatile and adaptable; enjoys wearing many hats Outgoing, confident, and professional communicator Strong organizational and problem-solving skills Team-oriented mindset with a willingness to support wherever needed High level of discretion and trustworthiness Creative thinker with an eye for branding and presentation Tech-savvy and comfortable with tools such as Google Workspace, Microsoft Office, HRIS platforms, and design tools (e.g., Canva, Adobe, or similar) Facility: American Magic High Performance Facility Reports to: Chief Operating Officer (COO) Salary Range: $70,000 to $80,000 (based on experience) Seniority level: Mid-Senior level Employment type: Full-time Job function: Administrative #J-18808-Ljbffr
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Executive Assistant
3 weeks ago
Pensacola, United States Pensacola State Full timeExecutive Assistant page is loaded## Executive Assistantlocations: Pensacola Campustime type: Full timeposted on: Posted 3 Days Agojob requisition id: JR3011### **Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their goals,...
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Executive Assistant
2 hours ago
Pensacola, United States Pensacola State Full timeExecutive Assistant page is loaded## Executive Assistantlocations: Pensacola Campustime type: Full timeposted on: Posted 3 Days Agojob requisition id: JR3011### **Join the PSC family and connect with accomplished and diverse colleagues who inspire and innovate students and transform lives and futures. Along with helping our students reach their...
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Executive Assistant
3 weeks ago
Pensacola, United States Velocity(Holland, OH) Full timeAbout Us Velocity and its portfolio of brands are the nations leading builders of Re?Engineered Classics, redefining what it means to own a classic. Our vehicles arent just restored; theyre entirely reborn. By blending timeless design with todays performance, comforts, and technology, we set the standard for how classics are built, owned, and driven. Every...
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Executive Assistant
3 weeks ago
Pensacola, United States WSRE Full timeExecutive Assistant role at WSRE The Executive Assistant performs highly responsible administrative and secretarial duties that require an extensive working knowledge of the organization, its programs, and the departments under the supervisors jurisdiction. Work includes relieving the supervisor of administrative details and office management functions. This...
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Executive Assistant
2 hours ago
Pensacola, United States WSRE Full timeExecutive Assistant role at WSRE The Executive Assistant performs highly responsible administrative and secretarial duties that require an extensive working knowledge of the organization, its programs, and the departments under the supervisor’s jurisdiction. Work includes relieving the supervisor of administrative details and office management functions....
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Executive Assistant
3 weeks ago
Pensacola, United States Newfold Digital Full timedivh2Executive Assistant/h2pAt Bluehost, were not just building websiteswere shaping the future of the web through content, commerce, and the power of AI. From intelligent automation to generative content and personalization at scale, we believe AI will define the next era of customer experience and business growth. As a trusted leader in web hosting and...
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Executive Assistant
3 weeks ago
Pensacola, United States American Magic Full timeRole Overview This role is ideal for a proactive, adaptable professional who thrives wearing multiple hats. The Executive Assistant & People Manager oversees day-to-day administrative business operations, leads all HR and people functions, supports executive leadership, and contributes to marketing, branding, and visual communications initiatives. This...
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Executive Assistant
3 weeks ago
Pensacola, United States American Magic Full timeA sports organization located in Pensacola is seeking an Executive Assistant & People Manager to oversee business operations, lead HR functions, and support executive leadership. The ideal candidate has over 5 years in administrative roles, strong interpersonal skills, and the ability to manage multiple priorities in a fast-paced environment. This full-time...
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Executive Assistant
2 weeks ago
Pensacola, United States American Magic Full timeA sports organization located in Pensacola is seeking an Executive Assistant & People Manager to oversee business operations, lead HR functions, and support executive leadership. The ideal candidate has over 5 years in administrative roles, strong interpersonal skills, and the ability to manage multiple priorities in a fast-paced environment. This full-time...
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Pensacola, United States Pensacola State Full timeA Florida college is seeking an Executive Assistant to perform administrative duties for the Dean of Enrollment Management. The ideal candidate will have an associate degree and extensive experience in administrative roles, with strong computer skills including Microsoft Office. The position includes handling confidential matters and providing support to the...
