Executive Administrator

1 week ago

Chicago, Illinois, United States University of Chicago Full time

Location: Chicago, IL
Job Description:
Reporting to the Department Chair, the Executive Administrator (EA) develops short- and long-term business plans for the Department. With a plan to expand into multiple suburban locations, the EA works to plan and execute this plan along with health system administration.
S/he works with the Chair, Section Chiefs, and their respective Section Administrators to conduct ongoing assessments of, and respond to, growth opportunities and unmet needs within the Department.
Works in partnership with the Leadership Team to develop strategies for identifying and securing donor support, fostering relationships that align with the department's mission and long-term objectives.
Provides programmatic leadership and input for all strategic plan implementation processes.
Works with the Biological Sciences Division (BSD) and University of Chicago Medicine (UCM) leadership to implement new and expanded existing service lines, strategic alliances, and new clinical sites. Oversees space assignments and prioritize capital requests, including equipment and space renovations.
Provides effective and inspiring leadership by actively participating in all programs and services, developing a broad and deep knowledge of all programs.
Identifies opportunities to leverage cross-program strengths to take advantage of new opportunities and/or to address organizational challenges.
Fosters a safe and ethical environment, creating accountability to high organizational standards.
Engages team development through coaching, goal setting, hiring, mentorship, talent management, best practices, and accountability.
Provides leadership to managers within a department to support teaching, medical research and clinical care. Facilitates research initiatives of the faculty and staff.
Directs department priorities, allocates resources, and executes strategic plans.
Oversees non-medical activities of the department(s). Manages policy development and implementation in various departmental areas.
Performs other related work as needed.
Preferred Qualifications
Education:
Advanced degree in business, healthcare administration or related field.
Experience:
Progressively responsible administrative/supervisory experience.
Healthcare and/or academic medical experience.
Experience with revenue cycle for hospital and professional fee billing.
Directly related financial and budget development experience in a complex environment.
Background working in a fiscally responsible, highly regulated business setting that regularly employs benchmarking.
Technical Skills or Knowledge:
Advanced knowledge of spreadsheet and word processing programs.
Knowledge of oracle enterprise systems.
Proficient mathematical and analytical skills, including data sets and data aggregation.
Knowledge of research funding and appreciation for working in a research-intensive academic culture.
Preferred Competencies
Operate in a highly matrixed environment.
Commitment to promoting an environment of diversity and equity.
Exceptional communication and listening skills, communicate comfortably with healthcare professionals locally and internationally, board and committee members, and academic and healthcare professionals.
Communicate comfortably with faculty, staff, students, and officials at the highest level of the organization.
Highly effective in verbal and written communication skills, including formulating recommendations and developing presentations.
Highly ethical and professional manner with the ability to influence and lead others.
Manage in an efficient, dynamic, and growth-oriented manner by fostering a continuous learning mentality that is applied to the overall department in alignment with the organizational commitment to excellence.
Serve as an inspirational, persuasive, and agile leader with a track record of success in transformation and measurable outcomes.
Track record of success in focusing on strategic objectives and translating the priorities into successful short- and long-term results for the organization.
Demonstrated success in supporting medical research with the ability to identify opportunities for improvement in support functions effectively.
Proven track record as a strategic leader with specific experience implementing value-added business initiatives.
Demonstrated effectiveness in applying a keen business intellect to problem-solving in an environment notable for complexity with multiple business partners and multiple missions.
Proven financial management skills, including the ability to analyze data for budgeting, operations, auditing, and accounts receivable and reserve analysis and perform preparation.
Critical thinker, one who understands the underlying financial and operational drivers within a research environment, applying business best practices where appropriate and developing creative alternative strategies as needed.
Excellent mathematical and analytical skills focusing on synthesizing and extracting trends from multiple incongruent sources.
Demonstrated capacity to learn new technologies, interact professionally with members at all levels of the organization, and provide superlative customer service to the faculty, students, staff, and patients served throughout the organization.
Working Conditions
Office environment.
High-stress environment.
Eligible for hybrid work based on business needs and the demands of specific tasks. Working from the office is encouraged for tasks that require a high degree of collaboration.
Application Documents
Resume/CV (required)
Cover Letter (required)

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