P/T receptionist

4 days ago


costa mesa, United States Vaco Full time

Part-Time Receptionist
Vaco is partnering with a dynamic company located in Costa Mesa, CA in their search for a reliable and detail-oriented Part-Time Receptionist.
Primary Responsibilities:
  • Handle phone inquiries, update extensions, and provide excellent customer service.
  • Assist with mailing important documents (FedEx) and manage deliveries.
  • Maintain and restock office supplies, ensuring proper inventory tracking.
  • Support in scheduling and preparing for meetings, including setup and cleanup.
  • Create spreadsheets for service recognition awards and submit invoices as needed.
  • Send out monthly birthday and anniversary reminders using Outlook.
  • Assist with monthly and quarterly tasks such as accruals, service awards, and other administrative duties.
  • Perform light lifting (e.g., stocking supplies, catering deliveries).
Factors for Success:
  • Proficiency in MS Office (Excel, Outlook, Word).
  • Good communication and organizational skills.
  • Ability to manage multiple tasks with attention to detail.
  • Willingness to perform light lifting.
  • Previous experience in a receptionist or administrative support role preferred.

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