Foreign Filing Paralegal Manager

The Foreign Filing Paralegal Manager will lead the foreign filing paralegal. This role is key in ensuring smooth operations across international patent filings, delivering exceptional client service, and cultivating team excellence through thoughtful supervision, training, and workflow coordination. The Manager will collaborate closely with attorneys, clients, and administrative staff and will report directly to the IP Operations Manager. Responsibilities Supervise and support foreign paralegals in the preparation and filing of foreign and PCT applications. Facilitate communication and coordination with international patent offices, attorneys, and clients. Direct team workflow, assign cases in collaboration with firm leadership, and ensure timely completion of tasks. Track billable and non-billable hours for the foreign paralegal team, manage leave schedules, and maintain balanced coverage. Deliver targeted training, mentorship, and ongoing professional development for team members. Support the onboarding of new team members and reinforce best practices across the group. Assist in the performance review process and provide feedback in collaboration with HR and firm leadership. Develop and maintain a comprehensive Foreign Filing Paralegal Handbook to formalize standards and procedures. Provide backup support to the foreign paralegal team when needed. Take on additional leadership tasks as assigned. Co‑chair Paralegal Best Practices Committee with other paralegal/assistant managers. Assume additional responsibilities as requested. This role requires 60% in‑office presence; remote work is permissible 40% of the time. Qualifications Bachelor’s degree required or equivalent work experience. Minimum of 8 years’ experience in foreign patent filing within a law firm environment. Demonstrated supervisory experience and proven team leadership. In‑depth knowledge of global patent laws, procedures, and regulatory requirements. Excellent communication and interpersonal skills. Strong organizational and prioritization abilities; detail‑oriented and proactive. Skilled in problem‑solving and independent decision‑making. Ability to manage multiple deadlines and adapt to shifting priorities. Collaborative mindset with professionalism across all levels of the firm. High standards of client service and team support. Technologically adept; proficiency in MS Word, Outlook, Excel, PowerPoint; comfortable learning new applications. Integrity, discretion, and a commitment to quality. Flexibility to work extended hours as needed. Possess excellent verbal and written communication skills with an ability to influence others. Ability to function in a fast‑paced, service‑oriented environment, prioritize multiple projects daily, and adjust to shifting priorities. Strong planning, project management, and organizational skills. Strong sense of urgency. Facilitate analysis, working with and presenting data. Ability to collaborate and gain the respect, trust, and confidence of the Firm’s attorneys and professional staff. Hands‑on tactical approach. Creative and proactive approach to problem solving. Facilitate teamwork and identify opportunities to develop new processes/infrastructure. Demonstrated ability to grasp and implement new concepts quickly. Strong analytical abilities, resourcefulness, and attention to detail. Ability to work independently and as part of a team with a proactive and positive style that fosters collaborative working relationships. Outstanding sense of customer service, with demonstrated ability to instill this in others. Deep personal commitment to integrity, excellent judgment, and the highest standards of ethics. Must display the highest level of diplomacy, tact, and discretion, with comfort in handling and maintaining confidential information. Excellent computer skills, including proficiency in using Microsoft Word, Outlook, Excel, and PowerPoint. Ability to quickly get up to speed and master new applications and software is critical. Prior experience managing staff is required. Demonstrated ability to motivate and develop teams. Proven leadership and management abilities. Demonstrated experience in employee relations, performance improvement, and separations. Position Details Seniority level: Mid‑Senior level Employment type: Full‑time Job function: Legal Industry: Law Practice #J-18808-Ljbffr