Creative Circle | Directory Assistant | boston, ma
1 month ago
Our global software client is looking for a Directory Assistant to help their team on this long-term freelance assignment. This role is onsite in Boston, MA.
The Directory Assistant will be responsible for:
- Maintain professional appearance of building lobby and reception area.
- Ensure meeting rooms serviced appropriately prior to meetings/events and assist with large events set up, room reservation, planning, and execution.
- Coordinate with build space manager and ensure liability waivers are signed and recorded before entering the Tech center.
- Receive/ distribute mail and perform shipping functions for facility.
- Function as a liaison between event coordinators, customers, vendors, and visitors.
- Support, manage visitor tours and function as an ambassador to event coordinators.
- Create new access badges (all types) and assist visitors for meetings.
- Ability to demonstrate excitement and pride to be part of the Autodesk team.
- Professionally manages all phone calls and routes callers and answers questions in a timely and courteous manner.
- Manage card key access and/or photo ID system for building and grant access to employees.
- Maintains security requirements by ensuring visitors and contractors sign visitor log and by distributing guest badges.
- Alerts Security or Facilities staff of any disturbances or potentially issues.
- May function as point of contact in case of an emergency or disaster, coordinating with Facilities staff.
- Coordinate taxi service, van service or contracted bus service for large meeting and events.
- Assist with events for company within the Conference Business Center and executive conference room which include room reservation, meeting preparations, and planning.
- Uses company intranet to look up employees contact information.
- Communicate with employees on site-specific issues.
- Generate purchase orders using Ariba and manage expense in concur.
- Distributes all outbound mail in time for daily departure by courier or USPS. Manages international shipping function and becomes familiar with relevant shipping rules and regulations.
- Manages conference room bookings, loaner equipment (remote controls, adaptors, headphones, etc.) distribution.
- Responsible for corporate transportation program which includes shuttles, Building parking, Garage Parking, and taxi service.
The ideal Directory Assistant should possess the following:
- Minimum high school diploma or GED
- Ability to Multi-task
- 1-3 years of Concierge/Front desk reception experience
- Energetic and detailed-oriented
- Basic computer knowledge, i.e., MS Word, Excel, SharePoint a Plus
- Customer Service experience
- Highly organized and ability to troubleshoot
-
boston, United States Creative Circle Full timeOur global software client is looking for a Directory Assistant to help their team on this long-term freelance assignment. This role is onsite in Boston, MA. The Directory Assistant will be responsible for:- Maintain professional appearance of building lobby and reception area.- Ensure meeting rooms serviced appropriately prior to meetings/events and assist...
-
Directory Assistant
1 month ago
Boston, United States Creative Circle Full timeOur global software client is looking for a Directory Assistant to help their team on this long-term freelance assignment. This role is onsite in Boston, MA. The Directory Assistant will be responsible for:- Maintain professional appearance of building lobby and reception area.- Ensure meeting rooms serviced appropriately prior to meetings/events and assist...
-
Directory Assistant
1 month ago
Boston, United States Creative Circle Full timeOur global software client is looking for a Directory Assistant to help their team on this long-term freelance assignment. This role is onsite in Boston, MA. The Directory Assistant will be responsible for:- Maintain professional appearance of building lobby and reception area.- Ensure meeting rooms serviced appropriately prior to meetings/events and assist...
-
Directory Assistant
2 weeks ago
Boston, United States CyberCoders Full timeOur global software client is looking for a Directory Assistant to help their team on this long term freelance assignment. This role is onsite in Boston, MA. The Directory Assistant will be responsible for:- Maintain professional appearance of building lobby and reception area.- Ensure meeting rooms serviced appropriately prior to meetings/events and assist...
-
Directory Assistant
3 weeks ago
Boston, United States CyberCoders Full timeOur global software client is looking for a Directory Assistant to help their team on this long term freelance assignment. This role is onsite in Boston, MA. The Directory Assistant will be responsible for:- Maintain professional appearance of building lobby and reception area.- Ensure meeting rooms serviced appropriately prior to meetings/events and assist...
-
Creative Project Coordinator
1 month ago
Boston, United States Creative Circle Full timeCreative Project CoordinatorLocation: Boston, MADuration: 2-3 monthsHours per week: 40Hybrid Schedule: On-Site Tues, Wed, Thursday / Remote Mon, FriRate Range: $25-$33 per hourTimeline for hire: 1-2 interviews + onboarding, likely early DecemberPosition OverviewWe are seeking a dynamic Creative Project Coordinator to oversee and coordinate creative projects...
-
Creative Project Coordinator
2 months ago
Boston, United States Creative Circle Full timeCreative Project CoordinatorLocation: Boston, MADuration: 2-3 monthsHours per week: 40Hybrid Schedule: On-Site Tues, Wed, Thursday / Remote Mon, FriRate Range: $25-$33 per hourTimeline for hire: 1-2 interviews + onboarding, likely early DecemberPosition OverviewWe are seeking a dynamic Creative Project Coordinator to oversee and coordinate creative projects...
-
Creative Project Coordinator
2 months ago
boston, United States Creative Circle Full timeCreative Project CoordinatorLocation: Boston, MADuration: 2-3 monthsHours per week: 40Hybrid Schedule: On-Site Tues, Wed, Thursday / Remote Mon, FriRate Range: $25-$33 per hourTimeline for hire: 1-2 interviews + onboarding, likely early DecemberPosition OverviewWe are seeking a dynamic Creative Project Coordinator to oversee and coordinate creative projects...
-
Creative Project Coordinator
2 months ago
boston, United States Creative Circle Full timeCreative Project CoordinatorLocation: Boston, MADuration: 2-3 monthsHours per week: 40Hybrid Schedule: On-Site Tues, Wed, Thursday / Remote Mon, FriRate Range: $25-$33 per hourTimeline for hire: 1-2 interviews + onboarding, likely early DecemberPosition OverviewWe are seeking a dynamic Creative Project Coordinator to oversee and coordinate creative projects...
-
boston, United States Creative Financial Staffing Full timeJoin Our Dynamic Team as a Senior Tax Manager! Location: Boston, MA Creative Financial Staffing is thrilled to partner with a forward-thinking financial services firm in Boston to find a dynamic Senior Tax Manager. Step out of the traditional public accounting mold and join a vibrant team of entrepreneurs! Why You'll Love This Opportunity: Innovative...
-
boston, United States Creative Financial Staffing Full timep>Creative Financial Staffing has teamed up with a Private Real Estate Investment Firm in Boston to identify an Accounting Manager to join their team. Continuously growing Boston based real estate investment firm with over 75 years of dealing with investment and construction of high-quality office properties
-
Boston, United States Creative Financial Staffing Full timeIT Support Coordinator - on-site (Hybrid) in Boston, MAWhy take an IT Support Coordinator role with this company?stable, thriving organizationBeautiful office location in Boston - 2 or 3 days in officeGrowing staff with career growth potentialGreat benefits including generous PTO & paid holiday planWhat the IT Support Coordinator will do..Provide white glove...
-
boston, United States Creative Financial Staffing Full timeIT Support Coordinator - on-site (Hybrid) in Boston, MA Why take an IT Support Coordinator role with this company? stable, thriving organization Beautiful office location in Boston - 2 or 3 days in office Growing staff with career growth potential Great benefits including generous PTO & paid holiday plan What the IT Support Coordinator will do.. Provide...
-
boston, United States Creative Financial Staffing Full timeIT Support Coordinator - on-site (Hybrid) in Boston, MA Why take an IT Support Coordinator role with this company? stable, thriving organization Beautiful office location in Boston - 2 or 3 days in office Growing staff with career growth potential Great benefits including generous PTO & paid holiday plan What the IT Support Coordinator will do.. Provide...
-
Boston, United States Creative Financial Staffing Full timeSystems Administrator - in-office (hybrid) in Boston, MAAbout the Company and Opportunity:Beautiful Downtown Boston location with commuter reimbursement - 4 days on siteestablished, reputable organization with outstanding employee benefitshighly visible and impactful role, touching on all aspects of information technologythe organization has a longstanding...
-
boston, United States Creative Financial Staffing Full timeSystems Administrator - in-office (hybrid) in Boston, MA About the Company and Opportunity: Beautiful Downtown Boston location with commuter reimbursement - 4 days on site established, reputable organization with outstanding employee benefits highly visible and impactful role, touching on all aspects of information technology the organization has a...
-
boston, United States Creative Financial Staffing Full timeHedge Fund Accountant Opportunity in Boston Creative Financial Staffing (CFS) has partnered with a Boston-based SEC-registered investment advisory firm to help them find a Hedge Fund Accountant. This established and growing multi-family office has been dedicated to serving affluent individuals and families for over 20 years. The firm employs a long/short...
-
Boston, United States Creative Financial Staffing Full timeHedge Fund Accountant Opportunity in BostonCreative Financial Staffing (CFS) has partnered with a Boston-based SEC-registered investment advisory firm to help them find a Hedge Fund Accountant. This established and growing multi-family office has been dedicated to serving affluent individuals and families for over 20 years. The firm employs a long/short...
-
boston, United States Creative Financial Staffing Full timeHedge Fund Accountant Opportunity in Boston Creative Financial Staffing (CFS) has partnered with a Boston-based SEC-registered investment advisory firm to help them find a Hedge Fund Accountant. This established and growing multi-family office has been dedicated to serving affluent individuals and families for over 20 years. The firm employs a long/short...
-
boston, United States Creative Financial Staffing Full timeCreative Financial Staffing has teamed up with an exciting client in the energy industry based on downtown Boston.About the Company Seeking an Accounts Receivable Specialist: With over 25 years of industry leadership, they offer the rare opportunity to work in a solidified organization with stability, without the corporate hierarchy They have proprietary...
