School Operations Administrator

2 months ago

winstonsalem, United States Crossnore Communities for Children Full time

School Operations Administrator


Location/Schedule: Winston-Salem, NC, on-site; 1st shift Monday - Friday, with some weekend/evening hours depending upon events/program needs

Your Impact

As the Spiritual Life & Recreation Coordinator, you will play a pivotal role in nurturing the spiritual well-being of the children in our care through creative and inclusive recreational activities. You will help foster mindfulness, connection, joy, and personal growth in a safe and supportive environment. May involve contact with clients and/or family members who may be hostile, resistant, and violent.School Operations Administrator


Benefits

  • Defined Contribution Benefits Plan including options for:
  • Health/Dental/Vision Insurance
  • Life, Short-Term Disability, and Long-Term Disability plans
  • Critical Illness and Accident coverage options
  • Flexible Spending Plan
  • 401k with employer match (up to 6%)
  • Ongoing Training


Education/Experience

  • Bachelor's degree required. Degrees in education, business administration, or related field preferred.
  • 5+ years of full time experience required in administrative operational functions including general office tasks, calendar scheduling, record keeping, with knowledge of finance, HR, and task management.
  • Experience with social services organizations, schools, or medical field preferred.
  • Experience supporting Principals or school leadership preferred.
  • A relevant combination of education and experience may be considered.


Key Responsibilities:

  • Provide Administrative Support: Assist the Principal with reports, correspondence, meeting notes, and maintain organized school records in line with privacy policies.
  • Coordinate School Operations: Manage the school calendar, oversee communications, track student attendance, and support school events like open houses and family nights.
  • Manage Food and Transportation Services: Coordinate with service providers for meal programs, supplies, and transportation to ensure students have necessary resources.
  • Support Finance and Budgeting: Track expenses, process invoices, manage vendor contracts, and assist with preparing the school’s budget in collaboration with the finance team.
  • Assist with HR and Onboarding: Support new employee onboarding, track attendance and leave, and assist with benefits and internal communications for a cohesive work environment.
  • Oversee Facilities and IT Needs: Manage maintenance work tickets, key and access control, and maintain compliance with school permits and licenses.
  • Serve as Family and Community Liaison: Act as the main point of contact for families and the community, providing support and clear communication.
  • Uphold Confidentiality and Professionalism: Handle sensitive information with discretion, exhibit professional conduct, and support special projects as needed.


Skills and Qualifications:

  • Administrative Expertise: Skilled in office management, calendar scheduling, and record keeping with a strong eye for detail and accuracy.
  • Communication and Relationship-Building: Excellent interpersonal skills to foster relationships with students, families, staff, and community partners.
  • Organizational and Time Management Skills: Ability to multitask and manage various responsibilities efficiently.
  • Financial Acumen: Knowledge of basic bookkeeping, invoicing, and financial reporting.
  • HR Knowledge: Familiar with onboarding, benefits processing, and employee relations.
  • Technical Proficiency: Proficient in Microsoft Office, Google Workspace, and operational software; familiarity with HR and finance software preferred.
  • Problem-Solving Skills: Innovative, adaptable, and comfortable with making decisions independently.
  • Commitment to Confidentiality: Exercise discretion and uphold the confidentiality required in educational environments.
  • Inclusivity and Sensitivity: Demonstrated sensitivity in working with diverse populations and commitment to fostering a welcoming environment.
  • Adaptability and Initiative: Able to anticipate needs, take initiative, and stay proactive within a dynamic school setting.
  • Resilience and Positive Attitude: Maintain a professional, calm demeanor even in challenging situations.


Note: This job ad is a summary of the position and its requirements. For a full list of responsibilities and qualifications, please refer to the detailed job description which can be sent to you upon request.

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