Administrative Specialist Foreign Investments Section

4 weeks ago

Washington, United States Offices, Boards and Divisions Full time
Summary

This reimbursable detail assignment is for a period of one year. Applicants must be current Federal Employees. The detail may be extended. Applicants should receive the approval of their supervisor before applying.

This job is open to

  • Federal employees - Competitive service

    Current or former competitive service federal employees.
  • Federal employees - Excepted service

    Current excepted service federal employees.
Clarification from the agency

All interested applicants should submit a resume and cover lettering highlighting experience relevant to the duties and qualifications listed above, a copy of your most recent performance appraisal (if available), and a copy of your most recent SF-50 via email to: FIRS.Application@usdoj.gov with the subject line "FIRS Detail for Administrative Support Vacancy 2024."

Duties

On February 28, 2024, the President signed Executive Order, "Preventing Access to Americans' Bulk Sensitive Personal Data and United States Government-Related Data by Countries of Concern." This Executive Order seeks to address the counterintelligence concerns surrounding adversarial nations' access to Americans' sensitive personal data and government-related data through legitimate commercial transactions.

The President's Executive Order authorizes the Attorney General to prohibit or restrict certain transactions that would provide countries of concern, as well as their companies and persons subject to their jurisdiction, control, ownership, or direction, with access to Americans' bulk sensitive personal or government-related data. To begin implementing this authority, DOJ FIRS is responsible for establishing a targeted new regulatory program, modeled in keyways on sanctions and export controls, that will implement these prohibitions and restrictions through categorical regulations. FIRS will also be responsible for administering this program, to including promulgating additional regulations, adjudicating licenses, issuing advisory opinions and guidance, designating persons subject to the jurisdiction, control, ownership, or direction of countries of concern, monitoring compliance, and undertaking enforcement.

FIRS is seeking an administrative support detailees with a range of experience and expertise to support the implementation of this Executive Order. The contemplated responsibilities of these positions may vary based on the needs of the office, but the experience and expertise sought include the following:
  • Provide a variety of analytical and administrative support functions;
  • Resolving various administrative situations and request that affect the orderly and efficient of work transactions;
  • Maintaining and ordering office supplies through the NSD Facilities and/or Procurement, maintenance of office equipment and tracking office inventory;
  • Supply and property management including maintenance of office equipment and tracking office inventory;
  • Assist with calendaring and scheduling;
  • Assists with receiving incoming mail to determine which can be handled personally, forwarding the remainder to the appropriate individual for handing;
  • Assist with processing time and attendance and transit benefits;
  • Assist with events/briefing planning, conference room scheduling, room preparation and general office escorting;
  • Assist with all travel arrangements for staff members, including making necessary reservations and obtaining travel authorization prior to travel and assist with vouchering post travel;
  • Performs duties to assist and support the coordination of office relocations;
  • Assist with video or teleconferencing requests, arrangements, and coordination;
  • Assists in coordination of and facilitation of brown bags, special briefings, and other conversations with interagency and external partners; and
  • Assist with managing and organizing case folders and research folders on various systems;
Requirements

Conditions of Employment
  • You must be a United States Citizen or National.
  • You may be required to undergo a security/background investigation and a drug screening.
  • This vacancy announcement is open ONLY to Current Federal Employees in the Competitive and Excepted Service.
  • This would be a 1 year detail.
Qualifications

Qualifications and Requirements:
  • Experience collaborating with other federal agencies and external stakeholders.
  • Experience managing special projects or initiative to strengthen existing programs.
  • Strong oral and written communication skills.
  • Strong organizational and interpersonal skills.
  • The ability to set, manage, and balance diverse, evolving, and challenging projects and priorities.
  • A commitment to the highest ethical and professional standard
  • Prior national-security regulatory experience is preferred.
Education

Additional information

Travel: No travel will be required.

Salary Information: This is a reimbursable detail assignment. Positions will be filled at the employee's current grade/step level.

Position Sensitivity/Risk: Depending on program and office needs, some positions may require a TS/SCI clearance. Applicants with a fully adjudicated background investigation are preferred.

Relocation Expenses: Extended travel expenses (TDY) or Temporary Change of Station (TCS) expenses may be reimbursed if needed.
  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

Application Process: All interested applicants should submit a resume and cover lettering highlighting experience relevant to the duties and qualifications listed above, a copy of your most recent performance appraisal (if available), and a copy of your most recent SF-50 via email to: FIRS.Application@usdoj.gov with the subject line "FIRS Detail for Administrative Support Vacancy 2024."

This opportunity is only open to current completive and excepted service federal employees. We encourage you to seek supervisor.

No telephone calls please.
  • Benefits

    A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

    Review our benefits

    Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
  • Required Documents

    As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

    It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.

    You must submit a detailed resume containing the following information:
    1. Official position title;
    2. Employer name and contact information;
    3. Start and end dates (including month and year);
    4. A detailed list of duties & accomplishments,
    5. Your highest salary (or grade/step) achieved; and
    6. The number of hours worked per week (or indicate full-time).
  • How to Apply

    Application Process: All interested applicants should submit a resume and cover lettering highlighting experience relevant to the duties and qualifications listed above, a copy of your most recent performance appraisal (if available), and a copy of your most recent SF-50 via email to: FIRS.Application@usdoj.gov with the subject line "FIRS Detail for Administrative Support Vacancy 2024."

    This opportunity is only open to current completive and excepted service federal employees. We encourage you to seek supervisor.

    No telephone calls please.

    Agency contact information

    Kelly Massey

    Email

    kelly.massey@usdoj.gov

    Address

    National Security Division

    2 Constitution Square

    145 N Street NE

    Room 9W.300

    Washington, DC 20530

    US

    Next steps

    All interested applicants should submit a resume and cover lettering highlighting experience relevant to the duties and qualifications listed above, a copy of your most recent performance appraisal (if available), and a copy of your most recent SF-50 via email to: FIRS.Application@usdoj.gov with the subject line "FIRS Detail for Administrative Support Vacancy 2024."
  • Fair and Transparent

    The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

    • Criminal history inquiries
    • Equal Employment Opportunity (EEO) Policy
    • Financial suitability
    • New employee probationary period
    • Privacy Act
    • Reasonable accommodation policy
    • Selective Service
    • Signature and false statements
    • Social security number request
Required Documents

It is your responsibility to carefully review the list of document descriptions below, to see which documents are required for your application.

You must submit a detailed resume containing the following information:
  1. Official position title;
  2. Employer name and contact information;
  3. Start and end dates (including month and year);
  4. A detailed list of duties & accomplishments,
  5. Your highest salary (or grade/step) achieved; and
  6. The number of hours worked per week (or indicate full-time).


How to Apply

Application Process: All interested applicants should submit a resume and cover lettering highlighting experience relevant to the duties and qualifications listed above, a copy of your most recent performance appraisal (if available), and a copy of your most recent SF-50 via email to: FIRS.Application@usdoj.gov with the subject line "FIRS Detail for Administrative Support Vacancy 2024."

This opportunity is only open to current completive and excepted service federal employees. We encourage you to seek supervisor.

No telephone calls please.

Agency contact information

Kelly Massey

Email

kelly.massey@usdoj.gov

Address

National Security Division

2 Constitution Square

145 N Street NE

Room 9W.300

Washington, DC 20530

US

Next steps

All interested applicants should submit a resume and cover lettering highlighting experience relevant to the duties and qualifications listed above, a copy of your most recent performance appraisal (if available), and a copy of your most recent SF-50 via email to: FIRS.Application@usdoj.gov with the subject line "FIRS Detail for Administrative Support Vacancy 2024."

Fair & Transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
  • Criminal history inquiries
  • Equal Employment Opportunity (EEO) Policy
  • Financial suitability
  • New employee probationary period
  • Privacy Act
  • Reasonable accommodation policy
  • Selective Service
  • Signature and false statements
  • Social security number request

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