Records Specialist 1

4 days ago

Waynesburg, United States Commonwealth of Pennsylvania Full time
THE POSITION

Does working for an agency who provides individuals committed to their care with programming, education, and mental health services to reduce recidivism sound like a rewarding career? If so, look no farther than the Department of Corrections (DOC), State Correctional Institution (SCI) at Greene We are seeking a detail-oriented Records Specialist 1 to join our team and not only use your clerical expertise, but also your knowledge of corrections. Do not miss this chance to be part of DOC's mission to enhance public safety through the housing and rehabilitation of incarcerated individuals in facilities throughout the Commonwealth

DESCRIPTION OF WORK

As a Records Specialist 1, you will maintain accurate and up-to-date DC-15 master files. To meet this goal, you will analyze court documents to create or revise sentence structures and sentence calculations, as well as review time periods identified as commitment credit to determine if the credit is legal and should be applied. Part of reviewing time periods will also require you to revise sentence calculations when changes are made by the court or Probation and Parole Board. Attention to detail and confidentiality are crucial because you will also update and review inmate criminal histories, conduct one-on-one interviews with inmates for various reasons, and communicate with various criminal justice agencies regarding inmates.

Another key component of your work will be to scrutinize inmate cases on your caseload prior to their release to ensure that the release is legal, timely, and that the inmate has met all requirements for release. You will also register and fingerprint sex offenders under Megan's Law and fingerprint parole violators.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

  • Full-time employment, 37.5 hours per week
  • Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
  • Salary:For employees that are new to Commonwealth, the starting salary will be $39,785.00
  • You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

QUALIFICATIONS

Minimum Experience and Training Requirements:

  • Two years of clerical or correctional custodial experience; or
  • An equivalent combination of experience and training.

Other Requirements:

  • Successful completion of basic training in Elizabethtown, PA is required.
  • You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
  • You must be able to perform essential job functions.

Legal Requirements:

  • You must pass a background investigation and meet Criminal Justice Information Services (CJIS) compliance requirements.

How to Apply:

  • Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
  • If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
  • Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
  • Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

  • Pennsylvania law (51 Pa. C.S. *7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans' Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

  • 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION
  • Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
  • Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
  • Your score is valid for this specific posting only.
  • You must provide complete and accurate information or:
    1. your score may be lower than deserved.
    2. you may be disqualified.
  • You may only apply/test once for this posting.
  • Your results will be provided via email.

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